How To Fix B1256 - Previous status & unsuitable

SAP Error Message - Details

• Message type: E = Error

• Message class: B1 - ALE group messages

• Message number: 256

• Message text: Previous status & unsuitable

What causes this issue?

This program can be used to edit only an IDoc
whose status is valid before the editing is started.
The allowed status values are displayed in the selection screen of the
report for processing outbound and inbound IDocs.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message B1256 - Previous status & unsuitable ?

  The SAP error message B1256 ("Previous status & unsuitable") typically occurs in the context of inventory management or production planning when there is an issue with the status of a document or item that is being processed. This error indicates that the previous status of the item does not allow for the current operation to be performed.
  Cause:
  
  Document Status: The document or item may be in a status that does not permit the action you are trying to perform. For example, if you are trying to post a goods movement or change a production order, the previous status of the document may be locked or restricted.
  Incomplete Processes: There may be incomplete processes or transactions that need to be resolved before the current action can be taken.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to change the status of the document.
  
  Solution:
  
  Check Document Status: Review the status of the document or item in question. Ensure that it is in a suitable state for the action you are trying to perform. You can do this by checking the document flow or status in the relevant transaction.
  Complete Previous Transactions: If there are any pending or incomplete transactions related to the document, complete them first. This may involve posting goods movements, confirming production orders, or resolving any discrepancies.
  Review Authorizations: Ensure that you have the necessary authorizations to perform the action. If not, contact your SAP administrator to obtain the required permissions.
  Consult SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions for this specific error message.
  Error Logs: Review the error logs or system messages for more detailed information about the cause of the error. This can help in diagnosing the issue more accurately.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using various transaction codes such as MB1A (Goods Withdrawal), CO01 (Create Production Order), or others related to inventory and production.
  SAP Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  Training and Documentation: Ensure that users are trained on the proper procedures for handling documents and statuses in SAP to minimize the occurrence of such errors.
  
  By following these steps, you should be able to identify the cause of the B1256 error and take appropriate action to resolve it.