How To Fix /ATL/GENERAL235 - Restrict range selection; the selected rows are more than 1000

SAP Error Message - Details

• Message type: E = Error

• Message class: /ATL/GENERAL -

• Message number: 235

• Message text: Restrict range selection; the selected rows are more than 1000

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ATL/GENERAL235 - Restrict range selection; the selected rows are more than 1000 ?

  The SAP error message /ATL/GENERAL235 indicates that a user is attempting to select more than 1000 rows in a range selection, which is restricted by the system to prevent performance issues. This limitation is in place to ensure that the system remains responsive and does not overload the server with too many data requests at once.
  Cause:
  The error occurs when a user tries to perform an operation (like a report generation, data extraction, or similar tasks) that involves selecting a range of data that exceeds the limit of 1000 rows. This can happen in various SAP transactions or reports where users are allowed to select multiple entries.
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Reduce the Selection Range: 
  
  Try to limit your selection to fewer than 1000 rows. You can do this by applying more specific filters or criteria to narrow down the data set.
  
  
  
  Use Pagination: 
  
  If the application supports it, consider using pagination to process the data in smaller chunks. This way, you can handle more than 1000 rows by breaking them into smaller sets.
  
  
  
  Batch Processing: 
  
  If you need to process a large number of records, consider breaking the task into smaller batches. For example, if you need to process 5000 records, you could do it in 5 batches of 1000 records each.
  
  
  
  Check for Configuration Settings: 
  
  In some cases, the limit may be configurable. Consult with your SAP Basis or system administrator to see if there is a way to increase the limit, although this is generally not recommended due to potential performance impacts.
  
  
  
  Use Alternative Tools: 
  
  If the task is related to data extraction or reporting, consider using other tools or methods that can handle larger datasets more efficiently, such as SAP BW, SAP HANA, or custom ABAP programs.
  
  
  
  Related Information:
  
  Performance Considerations: Always keep in mind that selecting a large number of rows can lead to performance degradation. It's essential to balance the need for data with the system's performance capabilities.
  SAP Notes and Documentation: Check SAP Notes for any updates or specific guidance related to this error message. SAP's official documentation may also provide insights into best practices for data selection and handling.
  User Training: Ensure that users are trained on how to effectively use selection criteria to avoid hitting this limit in the future.
  
  By following these steps, you should be able to address the error and continue with your tasks in SAP.