How To Fix AS_AFB004 - You are not authorized to display all data

SAP Error Message - Details

• Message type: E = Error

• Message class: AS_AFB - Archive File Browser

• Message number: 004

• Message text: You are not authorized to display all data

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message AS_AFB004 - You are not authorized to display all data ?

  The SAP error message AS_AFB004, which states "You are not authorized to display all data," typically indicates that the user does not have the necessary authorizations to view certain data within the SAP system. This can occur in various contexts, such as when accessing reports, transactions, or specific data records.
  Cause:
  
  Authorization Issues: The user’s role or profile does not include the necessary authorizations to access the data they are trying to view.
  Data Restrictions: There may be restrictions set on the data based on organizational policies or data privacy regulations.
  Missing Authorization Objects: The required authorization objects may not be assigned to the user’s role.
  
  Solution:
  
  Check User Roles: Verify the roles assigned to the user in transaction code SU01 (User Maintenance). Ensure that the user has the appropriate roles that grant access to the required data.
  Review Authorization Objects: Use transaction code SU53 immediately after encountering the error to check which authorization objects are missing. This will provide insight into what specific authorizations are lacking.
  Modify Roles: If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should modify the user’s roles or create a new role that includes the required authorizations.
  Consult with Security Team: If you are not authorized to make changes, contact your SAP security team or administrator to request the necessary access.
  Testing: After changes are made, have the user log out and log back in to test if the issue is resolved.
  
  Related Information:
  
  Transaction Codes: 
  
  SU01: User Maintenance
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  
  
  Authorization Objects: Common authorization objects related to data access include S_USER_AUTH, S_TCODE, and others depending on the specific data or transaction.
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user authorizations and roles.
  
  Best Practices:
  
  Regularly review user roles and authorizations to ensure they align with current job responsibilities.
  Implement a process for users to request additional access when needed, ensuring that it is documented and approved.
  Conduct periodic audits of user access to maintain security and compliance.
  
  By following these steps, you should be able to resolve the AS_AFB004 error and ensure that users have the appropriate access to the data they need.