How To Fix ARC_DAS_CON128 - Period cannot be shortened for BOR type &1 and document type &2

SAP Error Message - Details

• Message type: E = Error

• Message class: ARC_DAS_CON - XML DAS Connector: Messages

• Message number: 128

• Message text: Period cannot be shortened for BOR type &1 and document type &2

What causes this issue?

You want to set a new expiration date on an existing resource with an
expiration date, thus shortening the retention period. Presumably you
have changed an existing rule, so that the retention period is now
shortened. It is not possible to shorten existing periods.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The expiration date of the existing resource of the processing BOR type
and document type was not changed. Thus the original expiration date is
kept.

How to fix this error?

Check the retention rule for the BOR type and the document type.
If you want to set shorter periods for new resources not yet stored
which belong to the BOR type and the document type, you should use a
suitable selection to ensure that resources already entered are not
selected again. Otherwise, this will only have a negative effect on the
running times.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ARC_DAS_CON128 - Period cannot be shortened for BOR type &1 and document type &2 ?

  The SAP error message ARC_DAS_CON128 indicates that there is an issue with the period settings for a specific BOR (Business Object Repository) type and document type in the context of document archiving. This error typically arises when there is an attempt to shorten the retention period for documents that are already archived or have been processed in a way that does not allow for the period to be shortened.
  Cause:
  
  Retention Period Settings: The retention period for the specified BOR type and document type is defined in the system, and it cannot be shortened once documents have been archived.
  Document Status: The documents in question may have already been archived or processed, making it impossible to change the retention period.
  Configuration Issues: There may be configuration settings in the archiving object that prevent changes to the retention period.
  
  Solution:
  
  Review Retention Period: Check the retention period settings for the specific BOR type and document type in the SAP system. Ensure that the desired retention period is correctly configured.
  Consult Documentation: Refer to the SAP documentation or configuration guides for the specific archiving object to understand the implications of changing retention periods.
  System Configuration: If you need to change the retention period, you may need to adjust the configuration in the SAP system. This typically requires access to the customizing settings (transaction SPRO) and may involve working with your SAP Basis or Archiving team.
  Data Management: If the documents are already archived, consider whether you need to keep them for the full retention period or if there are other data management strategies you can employ.
  Contact SAP Support: If you are unable to resolve the issue through configuration changes, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Archiving Object Configuration: You can find the configuration for archiving objects in transaction code SARA. Here, you can review the settings for the specific BOR type and document type.
  Retention Management: Understand the implications of retention management in SAP, as it is crucial for compliance and data governance.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on retention periods and archiving.
  
  By following these steps, you should be able to address the ARC_DAS_CON128 error and manage your document retention settings effectively.