How To Fix ARBERP_MAP129 - AN standard invoice &1 has negative total amount; recreate as credit memo

SAP Error Message - Details

• Message type: E = Error

• Message class: ARBERP_MAP - Message class for package ARBERP1_MAPPINGS_CMN

• Message number: 129

• Message text: AN standard invoice &1 has negative total amount; recreate as credit memo

What causes this issue?

Invoice &v1& is a regular invoice (purpose in cXML is "standard"), but
contains a negative total amount. When receiving negative total amounts
(credit amounts), a credit memo is expected (purpose in cXML is
"creditMemo" or "lineLevelCreditMemo").

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The supplier must cancel the invoice on the Ariba Network and create a
credit memo instead.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ARBERP_MAP129 - AN standard invoice &1 has negative total amount; recreate as credit memo ?

  The SAP error message ARBERP_MAP129 indicates that there is an issue with a standard invoice that has a negative total amount. This typically occurs when an invoice is created with a total that is less than zero, which is not permissible in standard invoicing processes. Instead, such transactions should be handled as credit memos.
  Cause:
  
  Negative Invoice Amount: The invoice was created with a negative total amount, which is not allowed in the standard invoice processing.
  Data Entry Error: There may have been a mistake during data entry, leading to an incorrect invoice amount.
  System Configuration: The system may be configured in a way that does not allow negative amounts for standard invoices.
  
  Solution:
  
  
  Recreate as Credit Memo: The primary solution is to recreate the invoice as a credit memo. This involves:
  
  Deleting or reversing the incorrect invoice.
  Creating a new credit memo with the appropriate negative amount.
  
  
  
  Review Invoice Creation Process: Ensure that the process for creating invoices is followed correctly to avoid future occurrences of this error. This may involve:
  
  Training for users on how to enter invoices correctly.
  Implementing validation checks in the system to prevent negative amounts from being entered.
  
  
  
  Check Configuration Settings: If this error occurs frequently, it may be worth reviewing the configuration settings in SAP to ensure that they align with business processes and do not allow negative amounts for standard invoices.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FB60 (Enter Incoming Invoice) or FB65 (Enter Credit Memo) to manage invoices and credit memos.
  SAP Notes: Check for any relevant SAP Notes that may address this issue or provide additional guidance.
  Documentation: Review SAP documentation or user manuals related to invoice processing and credit memos for best practices.
  
  By following these steps, you should be able to resolve the ARBERP_MAP129 error and prevent it from occurring in the future.