How To Fix APPL_MM_COMP_WFL038 - Deactivate WFs for '&1' in app 'Manage WFs for Purchase Requisitions'

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_COMP_WFL - Message class for workflow notifications

• Message number: 038

• Message text: Deactivate WFs for '&1' in app 'Manage WFs for Purchase Requisitions'

What causes this issue?

You cannot activate the workflow as it is active in app 'Manage
Workflows for Purchase Requisitions - Obsolete as of 2005'

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Deactivate the workflow for the corresponding scenario, in the app
?Manage Workflows for Purchase Requisitions ? Obsolete as of 2005 ?
Activate the workflow in the app ?Manage Workflows for Purchase
Requisitions - New?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_COMP_WFL038 - Deactivate WFs for '&1' in app 'Manage WFs for Purchase Requisitions' ?

  The SAP error message APPL_MM_COMP_WFL038 indicates that there is an issue with the workflow for a specific purchase requisition (PR) in the application "Manage Workflows for Purchase Requisitions." This error typically arises when the workflow for the specified purchase requisition cannot be processed or is in a state that requires deactivation.
  Cause:
  
  Workflow Configuration Issues: The workflow for the purchase requisition may not be properly configured or may have been changed, leading to inconsistencies.
  Status of the Purchase Requisition: The purchase requisition may be in a status that does not allow for workflow processing (e.g., it may be completed, deleted, or in a locked state).
  Missing Workflow Definitions: The workflow definition required for processing the purchase requisition may be missing or inactive.
  Authorization Issues: The user may not have the necessary authorizations to manage or deactivate workflows for the specified purchase requisition.
  
  Solution:
  
  Check Workflow Configuration: Review the workflow configuration for the purchase requisition. Ensure that the workflow is correctly set up and that all necessary steps are defined.
  Review Purchase Requisition Status: Check the status of the purchase requisition. If it is in a state that does not allow workflow processing, you may need to change its status or take appropriate actions to enable workflow processing.
  Activate Workflow Definitions: If the workflow definition is missing or inactive, you may need to activate it or create a new workflow definition that meets the requirements for the purchase requisition.
  User Authorizations: Ensure that the user attempting to manage the workflow has the necessary authorizations. You may need to consult with your SAP security team to verify and adjust user roles and permissions.
  Deactivate Workflows: If the error suggests deactivating workflows, you can do this through the SAP GUI or the relevant transaction code (e.g., SWIA or SWI1) to manage workflows. You may need to locate the specific workflow instance and deactivate it.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SWIA (Work Item Administration) and SWI1 (Work Item Selection) to monitor and manage workflows.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to this error message.
  Documentation: Review SAP documentation on workflow management for purchase requisitions to understand the expected configurations and processes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Community forums for additional insights and assistance.