How To Fix APO_BAPI_SPP021 - Document purchasing doc. no. &1 purch. doc. item &2 system &3 not found

SAP Error Message - Details

• Message type: E = Error

• Message class: APO_BAPI_SPP - Messages in SPP BAPIs

• Message number: 021

• Message text: Document purchasing doc. no. &1 purch. doc. item &2 system &3 not found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APO_BAPI_SPP021 - Document purchasing doc. no. &1 purch. doc. item &2 system &3 not found ?

  The SAP error message APO_BAPI_SPP021 indicates that a specific purchasing document number and item could not be found in the system. This error typically occurs in the context of Advanced Planning and Optimization (APO) when trying to access or manipulate purchasing documents that are expected to exist in the system.
  Cause:
  
  Non-Existent Document: The purchasing document number (&1) and item number (&2) specified in the error message do not exist in the system.
  Data Synchronization Issues: There may be a delay or issue in data synchronization between the ERP system and the APO system, leading to the document not being available in APO.
  Incorrect Input: The document number or item number may have been entered incorrectly, leading to the system being unable to find the specified document.
  Document Deletion: The purchasing document may have been deleted or archived, making it unavailable for the APO processes.
  Authorization Issues: The user may not have the necessary authorizations to view or access the specified purchasing document.
  
  Solution:
  
  Verify Document Existence: Check in the ERP system (e.g., SAP ECC) to confirm that the purchasing document number and item exist. You can use transaction codes like ME23N (Display Purchase Order) to verify.
  Check for Synchronization: Ensure that the data synchronization between the ERP and APO systems is functioning correctly. You may need to run the relevant background jobs or check for any errors in the data transfer.
  Correct Input: Double-check the input values for the purchasing document number and item number to ensure they are correct.
  Review Document Status: If the document has been deleted or archived, you may need to restore it or create a new document if necessary.
  Authorization Check: Ensure that the user has the appropriate authorizations to access the purchasing document. This may involve checking user roles and permissions in the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and relevant APO transaction codes for planning and execution.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation related to APO and purchasing documents to understand the expected behavior and data flow between systems.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP Basis or technical team to investigate further, especially if it relates to system configuration or data integrity issues.