How To Fix AP228 - New assignment no longer possible after fiscal year change

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 228

• Message text: New assignment no longer possible after fiscal year change

What causes this issue?

You tried to change the assignment of a measure or appropriation
request to an investment program position.
However, the measure or appropriation request was already included in a
fiscal year change for investment programs; in order to maintain
consistency, you are allowed to delete the original assignment of the
measure or appropriation request, but afterward you are not allowed to
create a new assignment.

System Response

The function is not carried out.

How to fix this error?

If the new assignment of the measure/appropriation request is
absolutely necessary despite the fiscal year change that was already
carried out, then follow the procedure below:
Delete the assignment manually.
Repeat the IM fiscal year change (transaction IM27_REPEAT). As a
result, the assignment that resulted from the previous IM fiscal year
change is also deleted.
Enter the new assignment manually.
Repeat the IM fiscal year change (transaction IM27_REPEAT). As a
result, the new assignment is adopted in the new year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP228 - New assignment no longer possible after fiscal year change ?

  The SAP error message AP228 ("New assignment no longer possible after fiscal year change") typically occurs in the context of asset accounting when there is an attempt to perform an operation (like an asset transfer or assignment) that is not allowed due to a fiscal year change. This error indicates that the fiscal year has been closed, and as a result, certain transactions cannot be processed.
  Cause:
  
  Fiscal Year Change: The fiscal year has been closed, and the system does not allow changes to asset assignments or transfers that would affect the closed fiscal year.
  Posting Period: The posting period for the transaction you are trying to execute is closed, preventing any changes to asset assignments.
  Configuration Settings: The system may be configured to restrict certain operations after the fiscal year has been closed.
  
  Solution:
  
  
  Check Posting Period: Verify the current posting period in the system. If the period is closed, you may need to open it temporarily to perform the necessary transactions. This can be done by:
  
  Navigating to the transaction code OB52 (Change Posting Periods).
  Adjusting the settings to allow postings in the required period.
  
  
  
  Perform Year-End Closing Activities: Ensure that all necessary year-end closing activities have been completed. If you need to make adjustments, consider whether they can be done in the current fiscal year or if they need to be handled in the next fiscal year.
  
  
  Use Special Transactions: If you need to make adjustments to assets after the fiscal year has been closed, consider using special transactions or adjustments that are allowed in the closed period, such as:
  
  Asset Revaluation: If applicable, you may be able to revalue assets without affecting the closed fiscal year.
  Manual Adjustments: In some cases, manual adjustments may be necessary, but these should be done with caution and in accordance with your organization's policies.
  
  
  
  Consult with Finance Team: If you are unsure about the implications of opening a closed period or making adjustments, consult with your finance or accounting team to ensure compliance with accounting standards and practices.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Documentation: Review SAP documentation on asset accounting and fiscal year-end processes for best practices and procedures.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform the required actions in the system.
  
  By following these steps, you should be able to address the AP228 error and proceed with the necessary asset assignments or transfers.