How To Fix AP213 - Budget category still in use

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 213

• Message text: Budget category still in use

What causes this issue?

You tried to delete a budget category for program type &V1&. However,
there are other investment programs with program type &V1&, which use
budget categories, such as the investment program &V2&/&V3&.

System Response

Deletion is not possible.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP213 - Budget category still in use ?

  The SAP error message AP213 ("Budget category still in use") typically occurs in the context of budget management within the SAP system, particularly when dealing with budget categories in the Public Sector Management (PSM) or Controlling (CO) modules. This error indicates that the budget category you are trying to delete or modify is still being referenced in some transactions or configurations.
  Cause:
  
  Active Transactions: The budget category is currently being used in one or more transactions, such as budget postings, commitments, or actuals.
  Open Periods: There may be open periods in which the budget category is still active, preventing any changes.
  Configuration Dependencies: The budget category may be linked to other configurations or settings that are still in use.
  Master Data: There may be master data (like cost centers, internal orders, etc.) that are still utilizing the budget category.
  
  Solution:
  To resolve the AP213 error, you can follow these steps:
  
  
  Identify Usage:
  
  Check for any active transactions that are using the budget category. You can use transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget Category Overview) to see where the budget category is being referenced.
  
  
  
  Review Open Periods:
  
  Ensure that there are no open periods that are preventing the deletion or modification of the budget category. You can check the fiscal year settings in the configuration.
  
  
  
  Delete or Modify Transactions:
  
  If you find transactions that are using the budget category, you may need to reverse or delete those transactions before you can modify or delete the budget category.
  
  
  
  Check Configuration:
  
  Review the configuration settings related to the budget category. Ensure that it is not linked to any other active configurations.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for managing budget categories to ensure compliance with procedures.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KP06 (Cost Center Planning), S_ALR_87013558, and S_ALR_87013559 for budget management.
  SAP Notes: Check SAP Notes for any known issues or patches related to budget categories and the AP213 error.
  User Roles: Ensure that you have the necessary authorizations to make changes to budget categories.
  
  By following these steps, you should be able to identify the cause of the AP213 error and take appropriate action to resolve it.