How To Fix AO735 - Approp.request &1: Cumulative plan values larger than overall plan value

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 735

• Message text: Approp.request &1: Cumulative plan values larger than overall plan value

What causes this issue?

The overall plan value is less than the cumulative plan value. This is
not allowed. The cumulative plan value is the sum of the annual plan
values. The overall plan value has to be at least as large as the sum
of the annual plan values.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AO735 - Approp.request &1: Cumulative plan values larger than overall plan value ?

  The SAP error message AO735 indicates that there is a discrepancy between the cumulative planned values and the overall planned value for a particular appropriation request (also known as a budget or investment project). This error typically arises in the context of project system (PS) or investment management (IM) modules when the cumulative planned costs exceed the total planned budget for that project or appropriation request.
  Cause:
  
  Cumulative Values Exceeding Overall Plan: The cumulative planned values (the sum of all planned costs for various activities or phases) have exceeded the overall planned value set for the appropriation request.
  Incorrect Planning: There may be errors in the planning process, such as incorrect entries or miscalculations in the planned costs.
  Changes in Planning: If there have been recent changes to the planned values or budget, and the cumulative values were not updated accordingly, this can lead to discrepancies.
  Multiple Users: If multiple users are planning or updating values simultaneously, it can lead to inconsistencies.
  
  Solution:
  
  Review Planned Values: Check the planned values for the appropriation request. Ensure that the cumulative planned values do not exceed the overall planned value.
  Adjust Cumulative Values: If the cumulative planned values are indeed higher, you may need to adjust them downwards to align with the overall planned value.
  Update Overall Plan: If the project requires more funding, consider increasing the overall planned value to accommodate the cumulative planned values.
  Check for Errors: Review the planning entries for any mistakes or incorrect data that may have led to the discrepancy.
  Consult with Stakeholders: If necessary, consult with project managers or financial controllers to ensure that the planning aligns with the project’s financial strategy.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like CJ20N (Project Builder) or CJ30 (Project Planning) to review and adjust planned values.
  Reports: Utilize reports such as S_ALR_87013558 (Plan/Actual/Variance Report) to analyze the planned versus actual costs.
  Documentation: Refer to SAP documentation or help files for detailed guidance on managing appropriation requests and planning processes.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to planning values.
  
  By addressing the discrepancies between cumulative and overall planned values, you can resolve the AO735 error and ensure that your project planning is accurate and compliant with budgetary constraints.