How To Fix AO551 - There are more hits than are displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 551

• Message text: There are more hits than are displayed

What causes this issue?

There are more than &v1& appropriation requests that meet the selection
criteria you entered.

System Response

The system displays the first &v1& appropriation requests only.

How to fix this error?

Limit your selection criteria further.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AO551 - There are more hits than are displayed ?

  The SAP error message AO551 ("There are more hits than are displayed") typically occurs in the context of SAP Analytics or reporting tools, particularly when dealing with large datasets. This message indicates that the query or report you are running has returned more results than can be displayed in the current view or limit set by the system.
  Cause:
  
  Data Volume: The query is returning a large number of records that exceed the display limit set in the system.
  Default Settings: The default settings for the maximum number of records displayed may be too low for the dataset being queried.
  Filters: Insufficient filtering criteria may lead to a broader dataset being returned than intended.
  
  Solution:
  
  
  Adjust Display Settings:
  
  Check the settings in the report or query tool to see if you can increase the maximum number of records displayed. This is often found in the settings or preferences of the reporting tool.
  
  
  
  Apply Filters:
  
  Refine your query by applying more specific filters to reduce the number of records returned. This can help in managing the data volume and making it more manageable.
  
  
  
  Pagination:
  
  If the tool supports it, implement pagination to view the results in smaller chunks rather than all at once.
  
  
  
  Use Aggregation:
  
  If applicable, consider using aggregation functions to summarize the data instead of displaying all individual records.
  
  
  
  Check System Settings:
  
  Consult with your SAP administrator to see if there are system-wide settings that can be adjusted to allow for more records to be displayed.
  
  
  
  Review Query Design:
  
  If you are using a custom query, review its design to ensure it is optimized for performance and returns only the necessary data.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Refer to the official SAP documentation for the specific module you are using (e.g., SAP BW, SAP Analytics Cloud) for best practices on handling large datasets.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the AO551 error and improve your reporting experience in SAP.