How To Fix AO368 - Responsible cost ctr is required field - profit ctr/bus.area not enough

SAP Error Message - Details

• Message type: E = Error

• Message class: AO - Appropriation requests - Master data / Customizing

• Message number: 368

• Message text: Responsible cost ctr is required field - profit ctr/bus.area not enough

What causes this issue?

The cost center is a required field according to the field selection of
the appropriation request.
You maintained profit center &V1& and business area &V2& only.

System Response

When the cost center is a required field, you are not allowed to enter
just the profit center / business area, since the entries for profit
center and business area are not allowed to differ from those in the
cost center.

How to fix this error?

Entering profit center &V1& and/or business area &V2& is not
sufficient, since it is not possible to maintain a cost center based on
these entries.
Do one of the following:
Enter the cost center only.
The profit center and the business area are automatically adopted from
the cost center.
If the profit center or business area are required fields, then you can
only choose cost centers in which this data has been entered.
Change the control for the requesting cost center field so that it is
not a required field.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AO368 - Responsible cost ctr is required field - profit ctr/bus.area not enough ?

  The SAP error message AO368 ("Responsible cost center is a required field - profit center/business area not enough") typically occurs in the context of asset accounting or when dealing with internal orders, projects, or cost centers. This error indicates that the system requires a responsible cost center to be specified, but the provided profit center or business area is insufficient for the transaction being processed.
  Cause:
  
  Missing Cost Center: The transaction you are trying to execute requires a responsible cost center, but it has not been provided.
  Configuration Issues: The system may be configured in such a way that it mandates a cost center for certain transactions, and the profit center or business area alone does not fulfill this requirement.
  Data Entry Error: There may be a mistake in the data entry where the cost center field is left blank or incorrectly filled.
  Integration Issues: If the transaction involves multiple modules (e.g., Asset Accounting and Controlling), there may be integration issues where the necessary data is not being passed correctly.
  
  Solution:
  
  Enter a Responsible Cost Center: Ensure that you enter a valid responsible cost center in the relevant field of the transaction. This is often required in asset transactions, internal orders, or when posting costs.
  Check Configuration: Review the configuration settings in the SAP system to determine if the requirement for a cost center can be adjusted. This may involve consulting with your SAP configuration team or a functional consultant.
  Validate Data Entry: Double-check the data you are entering to ensure that all required fields are filled out correctly, including the cost center.
  Review Master Data: Ensure that the cost center, profit center, and business area are correctly set up in the master data. If any of these are missing or incorrectly configured, it could lead to this error.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the transaction you are attempting to execute.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like AS01 (Create Asset), AS02 (Change Asset), or others related to internal orders or cost centers.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to enter or modify cost centers in the system.
  Training and Support: If you are unsure about the process, consider seeking training or support from your SAP support team or a knowledgeable colleague.
  
  By addressing the above points, you should be able to resolve the AO368 error and proceed with your transaction in SAP.