How To Fix AJ628 - Several rates (&3-&4) found for rate type &1 and rate category &2

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 628

• Message text: Several rates (&3-&4) found for rate type &1 and rate category &2

What causes this issue?

More than one utility-specific rate has been found in a particular
period, for the combination of a utility-specific rate type and a rate
category.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the rate determination.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ628 - Several rates (&3-&4) found for rate type &1 and rate category &2 ?

  The SAP error message AJ628 indicates that there are multiple rates found for a specific rate type and rate category combination. This typically occurs in the context of pricing or cost calculations, where the system expects a single rate but finds multiple entries that match the criteria.
  Cause:
  
  Multiple Rate Entries: The primary cause of this error is that there are multiple rate records in the system for the specified rate type and rate category. This can happen due to incorrect data entry, duplicate records, or changes in rate configurations that were not properly managed.
  Configuration Issues: There may be issues in the configuration of the rate types or categories, leading to overlapping or conflicting entries.
  Data Inconsistencies: Inconsistencies in master data or transactional data can also lead to this error, especially if the data was migrated or updated incorrectly.
  
  Solution:
  
  Check Rate Records: Review the rate records for the specified rate type and rate category. You can do this by navigating to the relevant transaction in SAP (e.g., transaction code OBY6 for rate types) and checking for duplicate entries.
  Remove Duplicates: If you find duplicate entries, determine which one is correct and remove or deactivate the unnecessary ones.
  Adjust Configuration: If the issue is due to configuration, you may need to adjust the settings in the configuration to ensure that only one rate is applicable for the given combination.
  Data Cleanup: Perform a data cleanup to ensure that there are no inconsistencies in the master data that could lead to this error.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing rate types and categories.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBY6 (for rate types) and others that may be applicable to your specific SAP module (e.g., FI, CO).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions that are specific to your version of SAP.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to view and modify rate records, as lack of permissions can sometimes lead to confusion in data visibility.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the relevant module.