How To Fix AFX_GLOBAL016 - The residence time for archiving object &1 must be at least &2 day(s)

SAP Error Message - Details

• Message type: E = Error

• Message class: AFX_GLOBAL - Global Messages (Usable in All AFX Objects)

• Message number: 016

• Message text: The residence time for archiving object &1 must be at least &2 day(s)

What causes this issue?

A residence time of less than <ZH>&V2&</> days(s) has been specified for
the entry with the following key:
,,- Archiving object:,, <ZH>&V1&</>

System Response

The system will not save the data.

How to fix this error?

Maintain a valid residence time for the entry.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AFX_GLOBAL016 - The residence time for archiving object &1 must be at least &2 day(s) ?

  The SAP error message AFX_GLOBAL016 indicates that the residence time for an archiving object is not being met. This message typically arises when you attempt to archive data that has not been retained for the minimum required period specified in the system settings.
  Cause:
  The error occurs because the archiving object you are trying to archive has a defined residence time, which is the minimum duration that data must remain in the database before it can be archived. This is a safeguard to ensure that data is not archived prematurely, which could lead to issues with data integrity or compliance.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Residence Time Settings:
  
  Go to transaction code SARA (Archive Administration).
  Select the relevant archiving object and check its configuration.
  Look for the residence time settings, which specify how long data must remain in the database before it can be archived.
  
  
  
  Adjust the Residence Time:
  
  If the residence time is set too high for your business needs, you may consider adjusting it. However, be cautious with this approach, as it may have implications for data retention policies and compliance.
  To change the residence time, you may need to consult with your SAP Basis team or the relevant data governance team to ensure that any changes comply with your organization's policies.
  
  
  
  Wait for the Required Time:
  
  If the residence time is appropriate and you cannot change it, you will need to wait until the data has met the required residence time before attempting to archive it again.
  
  
  
  Check for Data Selection Criteria:
  
  Ensure that the data you are trying to archive meets all other selection criteria defined for the archiving process.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation for the specific archiving object you are working with to understand its requirements and any specific configurations that may be necessary.
  
  
  
  Related Information:
  
  Archiving Objects: Each archiving object in SAP has its own set of rules and configurations, including residence time. Common archiving objects include financial documents, material documents, and sales orders.
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Data Retention Policies: Ensure that any changes to residence time comply with your organization's data retention policies and legal requirements.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any specific patches or updates related to the archiving process.