How To Fix AD01311 - Expenditures without material assignment are automatically deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: AD01 - DI Processor (Expense-related Billing)

• Message number: 311

• Message text: Expenditures without material assignment are automatically deleted

What causes this issue?

You cannot assign selected expenditures to material maintained in DIP
profile &V1&. This causes processing to terminate. However, due to the
indicator "DI with Material" (set in the DIP profile), termination is
deactivated. Instead, expenditures that cannot be assigned to any
material, are not taken into account during processing. This can lead
to the fact that expenditures are not taken into consideration, which
should be. And therefore, invoices, credit memos, and quotations are
created with amounts which are too small.

System Response

How to fix this error?

If you do not want the system to behave as described above, deactivate
the indicator in the DIP profile.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AD01311 - Expenditures without material assignment are automatically deleted ?

  The SAP error message AD01311 indicates that there are expenditures in the system that do not have a material assignment, and as a result, they are automatically deleted. This message typically arises in the context of Asset Accounting (FI-AA) or Project System (PS) modules, where expenditures are linked to specific materials or assets.
  Cause:
  
  Missing Material Assignment: The expenditures recorded in the system are not linked to any material. This can happen if the expenditures were posted without specifying a material or if the material was subsequently deleted or not properly assigned.
  Configuration Settings: The system may be configured to automatically delete expenditures that do not have a material assignment after a certain period or under specific conditions.
  Data Entry Errors: Manual data entry errors can lead to expenditures being posted without the necessary material assignment.
  
  Solution:
  
  Review Expenditures: Check the expenditures that are causing the error. Identify which ones do not have a material assignment and determine if they should be linked to a material.
  Assign Materials: If applicable, assign the correct materials to the expenditures. This can often be done through the relevant transaction codes in SAP (e.g., using transaction codes like AS02 for asset master data).
  Configuration Review: If the automatic deletion is not desired, review the configuration settings in the system. This may involve checking the settings in the Asset Accounting or Project System configuration to see if there are parameters that control the deletion of unassigned expenditures.
  Data Cleanup: If there are many expenditures without material assignments, consider running a cleanup process to either assign materials or remove unnecessary entries.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling expenditures in your version of SAP.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  AS01/AS02: For creating or changing asset master records.
  CJ20N: For project management and monitoring expenditures.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to expenditures and material assignments.
  Training: Consider training for users involved in posting expenditures to ensure they understand the importance of material assignments.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Asset Accounting or Project System.