How To Fix ACC_SYSTEM023 - Entry for validity area will be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: ACC_SYSTEM - Messages in Package FINB_ACCOUNTING_SYSTEM

• Message number: 023

• Message text: Entry for validity area will be deleted

What causes this issue?

Characteristics that can be used for restricting the validity area
depend on the source data basis. For this reason, restriction of the
validity area <ZH>cannot</> be used for more than one data basis.

System Response

If you confirm the warning message and change the data basis, your entry
for the validity area will be deleted.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ACC_SYSTEM023 - Entry for validity area will be deleted ?

  The SAP error message ACC_SYSTEM023 indicates that there is an issue with the validity area in the system, specifically that an entry is going to be deleted. This message typically arises in the context of financial accounting or controlling modules, where validity areas are used to manage the lifecycle of certain data entries.
  Cause:
  The error can occur due to several reasons, including:
  
  Data Consistency Issues: There may be inconsistencies in the data that lead the system to determine that an entry is no longer valid.
  Configuration Changes: Changes in configuration settings related to the validity area or the underlying data structure can trigger this message.
  Data Deletion Processes: If there are batch jobs or processes that are set to delete old or invalid entries, this message may appear as part of that process.
  Period Closing: If you are trying to post entries in a closed period, the system may flag certain entries for deletion.
  
  Solution:
  To resolve the ACC_SYSTEM023 error, you can take the following steps:
  
  
  Check Data Consistency: Use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check the relevant tables for inconsistencies. Ensure that all necessary entries are present and valid.
  
  
  Review Configuration: If there have been recent changes to the configuration, review those settings to ensure they are correct. This may involve checking the validity area settings in the configuration menu.
  
  
  Analyze Deletion Jobs: If there are scheduled jobs that delete entries, review their settings and logs to understand why the entry is being flagged for deletion.
  
  
  Check Period Status: Ensure that the accounting period is open for posting. If the period is closed, you may need to reopen it or adjust your entries accordingly.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific module you are working with for any additional guidance on handling this error.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They can provide insights based on the specific version and configuration of your SAP system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), and FBL3N (G/L Account Line Item Display) to analyze the entries related to the error.
  SAP Notes: Search for SAP Notes related to ACC_SYSTEM023 in the SAP Support Portal for any known issues or patches that may address the problem.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to diagnose and resolve the ACC_SYSTEM023 error effectively.