How To Fix ACC_AA038 - Function not possible. First delete data in general ledger accounting

SAP Error Message - Details

• Message type: E = Error

• Message class: ACC_AA - Message Class for Function Group ACC_AA

• Message number: 038

• Message text: Function not possible. First delete data in general ledger accounting

What causes this issue?

Postings on fixed assets exist in the general ledger for company code
&V1&. Transaction data cannot be reset separately in Asset Accounting.
See the documentation of Customizing activity "
<DS:SIMG.SIMG_CFMENUORFAOABL>Reset Company Code</>".

System Response

The company code is not reset in order to prevent inconsistencies and
follow-on problems.

How to fix this error?

Follow the steps in the documentation of the Customizing activity and
first reset the data of general ledger accounting.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ACC_AA038 - Function not possible. First delete data in general ledger accounting ?

  The SAP error message ACC_AA038 indicates that a function cannot be executed because there is data in the General Ledger (G/L) accounting that needs to be deleted first. This error typically occurs in the context of Asset Accounting (AA) when trying to perform an operation that is dependent on the status of the G/L accounts.
  Cause:
  The error usually arises in the following scenarios:
  
  Asset Transactions: You may be trying to delete or change an asset that has already been posted to the G/L. If there are postings in the G/L that reference the asset, the system will prevent you from making changes until those postings are cleared.
  Integration Issues: There may be inconsistencies between Asset Accounting and General Ledger accounting, such as unposted transactions or discrepancies in balances.
  Locked Periods: The accounting period may be locked, preventing any changes to the G/L that would affect the asset.
  
  Solution:
  To resolve the error, you can follow these steps:
  
  
  Check G/L Postings:
  
  Use transaction codes like FB03 (Display Document) to review any postings related to the asset in the G/L.
  Identify and analyze the documents that are causing the issue.
  
  
  
  Delete or Reverse Postings:
  
  If applicable, reverse or delete the G/L postings that are linked to the asset. This can be done using transaction codes like FB08 (Reverse Document) or FBRA (Reset Cleared Items).
  Ensure that you have the necessary authorizations to perform these actions.
  
  
  
  Check Asset Transactions:
  
  Use transaction code AW01N (Asset Explorer) to check the asset for any transactions that may need to be reversed or deleted.
  If there are transactions that need to be deleted, you can use transaction code AB08 (Reverse Asset Transaction).
  
  
  
  Consult with Finance Team:
  
  If you are unsure about which postings to delete or reverse, consult with your finance team or SAP support to ensure that you do not disrupt financial reporting.
  
  
  
  Check Period Locking:
  
  Ensure that the accounting period is not locked for posting. You can check this in the configuration settings or by consulting with your finance team.
  
  
  
  Run Consistency Checks:
  
  Use transaction code S_ALR_87011963 (Asset Accounting: Consistency Check) to identify any inconsistencies between Asset Accounting and General Ledger.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as AB01 (Post Asset Acquisition), AB02 (Post Asset Transfer), and AB08 (Reverse Asset Transaction).
  Documentation: Review SAP documentation or help files related to Asset Accounting and General Ledger integration for more detailed guidance.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  By following these steps, you should be able to resolve the ACC_AA038 error and proceed with your asset accounting tasks.