How To Fix AC086 - You cannot change document type since depreciation has been posted

SAP Error Message - Details

• Message type: E = Error

• Message class: AC - Error messages from Asset Customizing

• Message number: 086

• Message text: You cannot change document type since depreciation has been posted

What causes this issue?

Once depreciation has been posted in your system, you cannot change the
document type used.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AC086 - You cannot change document type since depreciation has been posted ?

  The SAP error message AC086 indicates that you are trying to change the document type of an asset in the Asset Accounting (FI-AA) module after depreciation has already been posted for that asset. This is not allowed because changing the document type could affect the integrity of the financial data and the asset's depreciation history.
  Cause:
  
  The primary cause of this error is that the asset in question has already had depreciation posted against it. Once depreciation is posted, the asset's financial records are locked to prevent changes that could lead to inconsistencies in the accounting data.
  
  Solution:
  To resolve this error, you have a few options:
  
  
  Reversal of Depreciation: If it is necessary to change the document type, you may need to reverse the depreciation postings for the asset. This can be done using the transaction code AB08 (Reverse Asset Document). After reversing the depreciation, you can then change the document type.
  
  
  Consult with Finance Team: Before making any changes, it is advisable to consult with your finance or accounting team. They can provide guidance on the implications of reversing depreciation and changing document types.
  
  
  Use of Custom Transactions: In some cases, organizations may have custom transactions or processes in place to handle such situations. Check with your SAP support team or system administrator for any specific procedures.
  
  
  Create a New Asset: If changing the document type is critical and cannot be done due to posted depreciation, consider creating a new asset with the desired document type and transferring the values from the old asset to the new one.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  AB01: Asset Posting
  AB02: Change Asset
  AB08: Reverse Asset Document
  AS01: Create Asset
  AS02: Change Asset
  
  
  
  Documentation: Review SAP documentation or help files related to Asset Accounting for more detailed information on asset management and depreciation processes.
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect your situation.
  
  
  Testing in a Sandbox: If possible, test the reversal and document type change in a sandbox environment to understand the implications before applying changes in the production environment.
  
  
  By following these steps, you should be able to address the AC086 error and proceed with your asset management tasks in SAP.