How To Fix 8I627 - Cannot reconcile , reference document & & is deleted by & &

SAP Error Message - Details

• Message type: E = Error

• Message class: 8I - Localization India

• Message number: 627

• Message text: Cannot reconcile , reference document & & is deleted by & &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 8I627 - Cannot reconcile , reference document & & is deleted by & & ?

  The SAP error message "8I627 Cannot reconcile, reference document & & is deleted by & &" typically occurs in the context of financial accounting or controlling when there is an attempt to reconcile documents that have been deleted or are no longer available in the system. This error indicates that the reference document you are trying to reconcile has been deleted, which prevents the reconciliation process from completing successfully.
  Cause:
  
  Deleted Document: The primary cause of this error is that the reference document (e.g., an invoice, payment, or other financial document) has been deleted from the system.
  Data Integrity Issues: There may be issues with data integrity, where the system is trying to reference a document that should exist but does not due to deletion or other data inconsistencies.
  User Actions: A user may have deleted the document inadvertently or as part of a data cleanup process.
  
  Solution:
  
  Check Document Status: Verify the status of the reference document. You can do this by checking the document number in the relevant transaction (e.g., FB03 for displaying financial documents).
  Restore Document: If the document was deleted in error, you may need to restore it from a backup or recreate it if possible.
  Reconcile Manually: If the document cannot be restored, you may need to reconcile the transactions manually or adjust the accounting entries to reflect the current state of the accounts.
  Consult with IT/Support: If you are unable to resolve the issue, consult with your SAP support team or IT department for further assistance. They may have tools or processes in place to handle deleted documents or data integrity issues.
  Review Deletion Logs: Check the deletion logs (if available) to understand who deleted the document and why. This can help prevent similar issues in the future.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB08 (Reverse Document), and others that may help in managing financial documents.
  SAP Notes: Look for SAP Notes related to this error message in the SAP Support Portal. There may be specific patches or updates that address this issue.
  User Permissions: Ensure that users have the appropriate permissions to delete and reconcile documents to prevent unauthorized deletions.
  Training: Provide training to users on the importance of document management and the implications of deleting financial documents.
  
  By following these steps, you should be able to address the error message and understand the underlying issues related to document reconciliation in SAP.