How To Fix 8B235 - Format of external NF number/series is wrong &

SAP Error Message - Details

• Message type: E = Error

• Message class: 8B - Localization (Brazil)

• Message number: 235

• Message text: Format of external NF number/series is wrong &

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Verify the correct format of the nota fiscal model used.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 8B235 - Format of external NF number/series is wrong & ?

  The SAP error message 8B235 indicates that there is an issue with the format of an external NF (Nota Fiscal) number or series. This error typically arises in the context of Brazilian tax compliance, where the Nota Fiscal is a crucial document for invoicing and tax reporting.
  Cause:
  The error can occur due to several reasons:
  
  Incorrect Format: The NF number or series does not conform to the expected format. For example, it may contain invalid characters, be of the wrong length, or not follow the required structure.
  Configuration Issues: The settings in the SAP system for NF number/series formats may not be correctly configured.
  Data Entry Errors: Manual entry of the NF number or series may have introduced typographical errors.
  Version Mismatch: The version of the NF being used may not match the expected version in the SAP system.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Format: Verify that the NF number and series conform to the expected format. This includes checking for:
  
  Correct length (usually 1 to 9 digits for the series and 1 to 9 digits for the number).
  Allowed characters (typically numeric).
  Correct sequence (if there are specific rules for the series and number).
  
  
  
  Review Configuration: Ensure that the configuration settings for NF numbers and series in the SAP system are correct. This can be done by:
  
  Navigating to the relevant configuration settings in the SAP IMG (Implementation Guide).
  Checking the settings under the Brazilian localization for NF.
  
  
  
  Data Validation: If the NF number or series is being entered manually, ensure that the data is being entered correctly. Consider implementing validation checks to prevent incorrect entries.
  
  
  Consult Documentation: Refer to SAP documentation or help resources specific to Brazilian tax compliance for any additional requirements or updates regarding NF formats.
  
  
  Testing: After making corrections, test the process again to ensure that the error does not recur.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Nota Fiscal: A Nota Fiscal is a legal document in Brazil that serves as an invoice and is used for tax purposes. It is essential for businesses operating in Brazil to comply with the regulations surrounding NF.
  SAP Localization: SAP provides specific localization solutions for Brazil, which include features for managing NF documents. Ensure that your SAP system is properly set up for Brazilian localization.
  Error Codes: Familiarize yourself with other related error codes that may arise in the context of NF processing, as they may provide additional insights into the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the SAP error message 8B235.