How To Fix 6A669 - Open items for clearing have different contract numbers

SAP Error Message - Details

• Message type: E = Error

• Message class: 6A - Real estate messages rent adjustment

• Message number: 669

• Message text: Open items for clearing have different contract numbers

What causes this issue?

You want to post an instalment payment for rental agreement &V1&, but
the open items belong to other rental agreements with the same
customer.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you really want to use all selected open items, press 'Enter' to
confirm.
If you want to choose another selection, press 'Back'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 6A669 - Open items for clearing have different contract numbers ?

  The SAP error message 6A669 indicates that there are open items for clearing that have different contract numbers. This typically occurs during the clearing process in accounts receivable or accounts payable when you attempt to clear items that are not linked by the same contract number.
  Cause:
  
  Different Contract Numbers: The primary cause of this error is that the open items you are trying to clear are associated with different contract numbers. In SAP, clearing can only occur between items that are linked to the same contract.
  Incorrect Selection: You may have selected items for clearing that do not belong to the same contract inadvertently.
  Data Entry Errors: There may be data entry errors where the contract numbers were incorrectly assigned to the open items.
  
  Solution:
  
  Check Contract Numbers: Review the open items you are trying to clear and ensure that they all have the same contract number. You can do this by navigating to the relevant transaction (e.g., FBL1N for vendor line items or FBL5N for customer line items) and checking the contract numbers associated with each item.
  Select Correct Items: If you find that the items have different contract numbers, you will need to select only those items that share the same contract number for clearing.
  Adjust Contract Numbers: If necessary, you may need to adjust the contract numbers on the open items to ensure they match. This may involve changing the contract number in the relevant document or posting a correction.
  Consult with Finance Team: If you are unsure about how to proceed or if there are discrepancies in the contract numbers, consult with your finance or accounting team for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBL1N (Vendor Line Item Display), FBL5N (Customer Line Item Display), and F-32 (Clear Customer).
  SAP Documentation: Refer to SAP Help documentation for more details on clearing processes and handling open items.
  User Authorizations: Ensure that you have the necessary authorizations to view and modify the relevant financial documents.
  Training: If you frequently encounter this error, consider additional training on SAP financial processes to better understand how to manage open items and clearing.
  
  By following these steps, you should be able to resolve the error and successfully clear the open items in SAP.