How To Fix 61852 - Calculation Data must be cleared before changing Calculation Rule.

SAP Error Message - Details

• Message type: E = Error

• Message class: 61 - Fehlermeldungen fuer Bedarfsplanung

• Message number: 852

• Message text: Calculation Data must be cleared before changing Calculation Rule.

What causes this issue?

Calculation Data must be cleared before changing the Calculation Rule on
header level.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please clear all Calculation Data for your planning calendar manually
and save it. Then try to change your Calculation Rule again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 61852 - Calculation Data must be cleared before changing Calculation Rule. ?

  The SAP error message 61852, "Calculation Data must be cleared before changing Calculation Rule," typically occurs in the context of SAP's pricing or calculation procedures, particularly in modules like SAP SD (Sales and Distribution) or SAP MM (Materials Management). This error indicates that there is existing calculation data that needs to be cleared before you can change the calculation rule associated with a pricing procedure or similar configuration.
  Cause:
  
  Existing Calculation Data: The error arises when there are existing calculations or results that are dependent on the current calculation rule. SAP requires that all dependent data be cleared to ensure data integrity and consistency.
  Configuration Changes: Attempting to change a calculation rule while there are still active transactions or data that rely on the current rule.
  Incomplete Data Clearing: Sometimes, the data may not have been fully cleared, or there may be pending transactions that are still referencing the old calculation rule.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Clear Calculation Data:
  
  Navigate to the relevant transaction where the calculation data is being used (e.g., sales order, purchase order).
  Clear or delete any existing calculation data that is associated with the current calculation rule. This may involve removing or adjusting pricing conditions, discounts, or other related data.
  
  
  
  Check for Open Transactions:
  
  Ensure that there are no open transactions that are still using the current calculation rule. You may need to complete or delete these transactions.
  
  
  
  Use Transaction Codes:
  
  Depending on the context, you may use specific transaction codes to clear data. For example, in SD, you might use VA02 (Change Sales Order) or VA03 (Display Sales Order) to check and modify the sales order.
  In MM, you might use ME22N (Change Purchase Order) to check for any related calculation data.
  
  
  
  Review Configuration:
  
  If you are an administrator or have access to configuration settings, review the pricing procedure configuration in V/08 (Pricing Procedure) or similar transaction codes to ensure that the calculation rules are set up correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on the calculation rules and procedures relevant to your module.
  
  
  
  Testing:
  
  After clearing the data, attempt to change the calculation rule again to see if the error persists.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, SAP releases notes that provide additional context or solutions for known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  SAP Support: If the issue persists and you are unable to resolve it, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to clear the calculation data and successfully change the calculation rule without encountering the error message again.