How To Fix 5Y538 - Employee without time data in the selected period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Y - Error messages for info-type Italian module pools

• Message number: 538

• Message text: Employee without time data in the selected period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Y538 - Employee without time data in the selected period ?

  The SAP error message 5Y538 ("Employee without time data in the selected period") typically occurs in the context of time management or payroll processing within the SAP system. This error indicates that the system could not find any time data (such as attendance, absence, or other time-related entries) for the specified employee during the selected period.
  Causes:
  
  
  No Time Data Recorded: The employee may not have any time data recorded for the specified period. This could be due to various reasons, such as the employee being on leave, not having worked during that time, or simply not having any time entries made.
  
  
  Incorrect Period Selection: The period selected for the report or processing might not align with the employee's actual working days or time entries.
  
  
  Data Entry Errors: There may be errors in data entry or configuration that prevent the time data from being recorded or retrieved correctly.
  
  
  Employee Status: The employee might be inactive or have a status that prevents time data from being recorded (e.g., terminated, on leave of absence).
  
  
  Time Evaluation Issues: There could be issues with the time evaluation process that prevents the system from generating time data for the employee.
  
  
  Solutions:
  
  
  Check Time Data: Verify if there are any time entries for the employee in the specified period. You can do this by checking the employee's time management records in SAP.
  
  
  Adjust Period Selection: Ensure that the period you are selecting for the report or processing is correct and that it corresponds to the employee's working days.
  
  
  Review Employee Status: Check the employee's status in the system to ensure they are active and eligible for time data processing.
  
  
  Data Entry Verification: Confirm that all necessary time data has been entered correctly for the employee. If not, make the necessary entries.
  
  
  Run Time Evaluation: If applicable, run the time evaluation process to ensure that the system generates the required time data for the employee.
  
  
  Consult with HR/Payroll Team: If you are unable to resolve the issue, consult with your HR or payroll team for further assistance. They may have insights into specific configurations or issues related to the employee's records.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PT60 (Time Evaluation) to check employee records and time data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for time management and payroll processing for more detailed guidance on handling time data.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.