How To Fix 5W450 - Substitute profile &1 has not been properly defined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5W - Messages for PD (Particularly Workflow)

• Message number: 450

• Message text: Substitute profile &1 has not been properly defined

What causes this issue?

The substitute profile that is being used does not include any task
classes. See tables T77RO and T77PR.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5W450 - Substitute profile &1 has not been properly defined ?

  The SAP error message 5W450 indicates that a substitute profile has not been properly defined in the system. This error typically occurs in the context of SAP's workflow or organizational management, where substitute profiles are used to define how tasks are delegated or substituted when a primary user is unavailable.
  Cause:
  The error can be caused by several factors:
  
  Missing Configuration: The substitute profile may not have been created or configured correctly in the system.
  Incorrect Assignment: The substitute profile may not be assigned to the relevant user or organizational unit.
  Profile Deletion: The profile might have been deleted or is inactive.
  Authorization Issues: The user may not have the necessary authorizations to access or use the substitute profile.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Substitute Profile Configuration:
  
  Navigate to the relevant transaction (e.g., PPOME for organizational management or SWU3 for workflow settings).
  Verify that the substitute profile exists and is properly configured.
  
  
  
  Create or Modify Substitute Profile:
  
  If the profile does not exist, create a new substitute profile using the appropriate transaction (e.g., PP01 for personnel administration).
  Ensure that all necessary fields are filled out correctly.
  
  
  
  Assign the Profile:
  
  Make sure that the substitute profile is assigned to the correct user or organizational unit.
  You can do this in the user master record or through the relevant organizational management transactions.
  
  
  
  Check for Deletions or Inactivity:
  
  Ensure that the substitute profile has not been deleted or marked as inactive. If it has, you may need to recreate it.
  
  
  
  Review Authorizations:
  
  Check if the user encountering the error has the necessary authorizations to access the substitute profile. You may need to consult with your SAP security team to ensure proper roles and permissions are assigned.
  
  
  
  Testing:
  
  After making the necessary changes, test the functionality to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME, PP01, SWU3, and others that pertain to organizational management and workflow.
  Documentation: Refer to SAP Help documentation for detailed guidance on configuring substitute profiles and understanding their role in workflows.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  By following these steps, you should be able to identify and resolve the issue related to the substitute profile in SAP.