How To Fix 5V805 - Payroll period is closed; further changes not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 805

• Message text: Payroll period is closed; further changes not allowed

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5V805 - Payroll period is closed; further changes not allowed ?

  The SAP error message 5V805 indicates that the payroll period is closed, and as a result, no further changes can be made to the payroll data for that period. This is a common issue in SAP HR (Human Resources) and Payroll modules, and it typically arises when an attempt is made to process payroll or make changes to employee data after the payroll period has been finalized.
  Cause:
  
  Closed Payroll Period: The primary cause of this error is that the payroll period for which you are trying to make changes has already been closed. Once a payroll period is closed, it is locked for any modifications to ensure data integrity and compliance with payroll processing rules.
  Incorrect Period Selection: Sometimes, users may inadvertently select the wrong payroll period or try to process payroll for a period that has already been finalized.
  Configuration Settings: The system may have been configured to automatically close payroll periods after processing, which can lead to this error if changes are attempted afterward.
  
  Solution:
  
  Check Payroll Status: Verify the status of the payroll period in question. You can do this by navigating to the payroll control record (transaction code PA03) and checking if the period is indeed closed.
  Reopen Payroll Period: If changes are necessary, you may need to reopen the payroll period. This can typically be done by:
  
  Accessing the payroll control record (transaction code PA03).
  Changing the status of the payroll period from "closed" to "open" (if your organization’s policies allow this).
  Note that reopening a payroll period may require appropriate authorizations and should be done with caution to avoid discrepancies in payroll data.
  
  
  Make Necessary Changes: Once the period is reopened, you can make the necessary changes to the payroll data.
  Reprocess Payroll: After making changes, you may need to reprocess the payroll for that period to ensure that all calculations are updated accordingly.
  Consult with Payroll Administrator: If you are unsure about reopening a payroll period or the implications of making changes, consult with your payroll administrator or HR team for guidance.
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed instructions on managing payroll periods and understanding payroll control records.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to payroll periods and data.
  Audit Trail: Keep in mind that reopening a payroll period may have implications for auditing and compliance, so it is essential to document any changes made and the reasons for them.
  Best Practices: Establish best practices for payroll processing to minimize the need for changes after a period is closed, such as thorough reviews before finalizing payroll.
  
  By following these steps, you should be able to address the error message 5V805 effectively.