How To Fix 5V023 - The no. of disabled other persons exceeds the no. of other persons-costs.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 023

• Message text: The no. of disabled other persons exceeds the no. of other persons-costs.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Note that the number of disabled persons at charge will be added to the
number of other persons at charge to determine the total tax reduction.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5V023 - The no. of disabled other persons exceeds the no. of other persons-costs. ?

  The SAP error message 5V023 indicates that the number of disabled persons recorded in the system exceeds the number of other persons for which costs are being calculated. This error typically arises in the context of personnel cost planning or budgeting, particularly when dealing with specific employee classifications or categories.
  Cause:
  
  Data Entry Error: The most common cause is incorrect data entry where the number of disabled persons has been entered incorrectly or exceeds the total number of other persons.
  Configuration Issues: There may be issues with the configuration of the personnel cost planning module, leading to discrepancies in the expected values.
  Master Data Issues: Problems with master data related to employee classifications or cost centers can also lead to this error.
  
  Solution:
  
  Review Data Entries: Check the entries for the number of disabled persons and other persons in the relevant planning or budgeting transaction. Ensure that the numbers are accurate and consistent.
  Adjust Values: If the number of disabled persons is indeed higher than the number of other persons, adjust the values accordingly to ensure that the number of disabled persons does not exceed the number of other persons.
  Check Configuration: Review the configuration settings in the personnel cost planning module to ensure that they are set up correctly. This may involve checking the settings for employee classifications and cost centers.
  Master Data Review: Ensure that the master data for employees is accurate and up-to-date. This includes checking the classifications of employees and ensuring that they are assigned correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error in your version of SAP.
  
  Related Information:
  
  Transaction Codes: Depending on your SAP version, you may need to use specific transaction codes to access the relevant planning or budgeting screens (e.g., S_ALR_87013611 for cost planning).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to personnel data and cost planning entries.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR or personnel cost planning.