How To Fix 5R232 - The record overlaps with an existing record for the same plan

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 232

• Message text: The record overlaps with an existing record for the same plan

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R232 - The record overlaps with an existing record for the same plan ?

  The SAP error message 5R232, which states "The record overlaps with an existing record for the same plan," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with infotypes related to employee data, such as payroll or benefits plans.
  Cause:
  This error arises when you attempt to enter a new record that overlaps with an existing record for the same employee and infotype. The system enforces data integrity by preventing overlapping records, which could lead to inconsistencies in reporting and processing.
  Common Scenarios Leading to the Error:
  
  Date Overlap: The start and end dates of the new record fall within the date range of an existing record.
  Duplicate Entries: You may be trying to enter a record that is identical to an existing one.
  Incorrect Data Entry: Mistakes in entering the dates or plan details can lead to overlaps.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Review the existing records for the employee in the relevant infotype (e.g., infotype 0001 for organizational assignment, infotype 0002 for personal data, etc.).
  Identify the records that overlap with the new entry you are trying to create.
  
  
  
  Adjust Dates:
  
  Modify the start and/or end dates of the new record so that they do not overlap with existing records.
  Ensure that the new record's date range is either completely before or after the existing records.
  
  
  
  Delete or Change Existing Records:
  
  If the existing record is no longer needed, consider deleting it.
  Alternatively, if the existing record needs to be retained, you may need to change its dates to accommodate the new record.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's guidelines for managing infotypes and records to ensure compliance with data entry standards.
  
  
  
  Seek Help from IT or SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your IT department or SAP support for assistance. They may have additional tools or insights to help you troubleshoot the problem.
  
  
  
  Related Information:
  
  Infotypes: In SAP HCM, infotypes are used to store employee data. Each infotype has a specific purpose and structure.
  Data Integrity: SAP enforces strict data integrity rules to ensure that employee records are accurate and reliable.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) to navigate the system effectively.
  
  By following these steps, you should be able to resolve the 5R232 error and successfully enter the required record.