How To Fix 5Q495 - Several personnel numbers with tax ID &1 were found.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 495

• Message text: Several personnel numbers with tax ID &1 were found.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q495 - Several personnel numbers with tax ID &1 were found. ?

  The SAP error message 5Q495 indicates that there are multiple personnel numbers associated with the same tax ID in the system. This situation can arise in various scenarios, such as during payroll processing or when trying to generate tax-related reports.
  Cause:
  The error occurs when the system detects that more than one employee (personnel number) is linked to a single tax identification number (Tax ID). This can happen due to:
  
  Data Entry Errors: Incorrectly entered or duplicated tax IDs for different personnel numbers.
  Employee Transfers: Employees may have been transferred or re-hired, leading to multiple records with the same Tax ID.
  System Migration Issues: If data was migrated from another system, it may have resulted in duplicate entries.
  Temporary Employees: If temporary or contract employees are not properly managed, they may end up with the same Tax ID as regular employees.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to access the relevant tables (e.g., PA0001 for personnel data) and identify the personnel numbers associated with the same Tax ID.
  
  
  
  Review and Correct Data:
  
  Once you have identified the duplicates, review the records to determine which entries are valid and which need to be corrected or deleted.
  Ensure that each employee has a unique Tax ID, especially if they are active employees.
  
  
  
  Update Tax ID:
  
  If necessary, update the Tax ID for the personnel numbers that are incorrectly sharing the same Tax ID. This can be done through the PA30 transaction (Maintain HR Master Data).
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about which records to modify, consult with your HR or payroll team to ensure compliance with tax regulations and company policies.
  
  
  
  Run Consistency Checks:
  
  After making changes, run consistency checks or reports to ensure that the issue has been resolved and that there are no further duplicates.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SE16 (Data Browser), and SE11 (Data Dictionary).
  Documentation: Review SAP documentation or help files related to personnel administration and payroll processing for additional guidance on managing Tax IDs.
  SAP Notes: Check for any SAP Notes related to this error message for specific patches or updates that may address known issues.
  
  By following these steps, you should be able to resolve the error message 5Q495 and ensure that your personnel records are accurate and compliant with tax regulations.