How To Fix 5O639 - A canceled statement exists with the same key

SAP Error Message - Details

• Message type: E = Error

• Message class: 5O - Notifications in the Master Data Area (Austria)

• Message number: 639

• Message text: A canceled statement exists with the same key

What causes this issue?

The system cannot save the statement to be cancelled because a
cancelled statement with the same key already exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the cancelled statement in the view T5A9A and restart the report
in order to correct the statement for this personnel number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5O639 - A canceled statement exists with the same key ?

  The SAP error message 5O639 ("A canceled statement exists with the same key") typically occurs in the context of financial transactions, particularly when dealing with accounting documents or statements. This error indicates that there is an attempt to process a transaction that is linked to a previously canceled statement or document with the same key (e.g., document number, company code, etc.).
  Cause:
  
  Duplicate Processing: The error often arises when there is an attempt to post a new transaction that references a canceled document. This could happen if the user is trying to reverse or reprocess a transaction that has already been canceled.
  Data Integrity Issues: There may be issues with data integrity where the system is unable to reconcile the new transaction with the existing canceled statement.
  Incorrect Document Flow: The document flow may not be correctly maintained, leading to inconsistencies in the system.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to process. If it is indeed canceled, you will need to determine if you should be processing a new transaction or if you need to reverse the cancellation.
  Use the Correct Transaction: If you need to reverse a canceled transaction, ensure you are using the correct transaction code and following the proper procedure for reversals.
  Consult with Finance Team: If you are unsure about the status of the documents or how to proceed, consult with your finance or accounting team to understand the implications of the canceled statement.
  Review Document Flow: Check the document flow in the system to ensure that all related documents are correctly linked and that there are no inconsistencies.
  SAP Notes and Support: If the issue persists, consider checking SAP Notes for any known issues or patches related to this error. You may also want to reach out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) or FBRA (Reset Cleared Items) that may be applicable in your situation.
  Documentation: Review SAP documentation or user manuals related to financial transactions and document management to better understand the processes involved.
  User Permissions: Ensure that you have the necessary permissions to perform the actions you are attempting, as restrictions may also lead to errors.
  
  By following these steps, you should be able to address the error message 5O639 effectively.