How To Fix 5N880 - Special employee group code is not valid for the whole period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 880

• Message text: Special employee group code is not valid for the whole period

What causes this issue?

The indicator for special employee groups is not valid for the whole
period of the infotype record. This may cause problems in the payroll
routine.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N880 - Special employee group code is not valid for the whole period ?

  The SAP error message 5N880, which states "Special employee group code is not valid for the whole period," typically occurs in the context of personnel administration or payroll processing. This error indicates that the special employee group code assigned to an employee is not valid for the entire period being processed, which can lead to issues in payroll calculations or reporting.
  Cause:
  
  Invalid Special Employee Group Code: The special employee group code may not be defined for the entire duration of the employee's assignment or employment.
  Date Range Issues: The validity dates of the special employee group code may not cover the period for which the payroll or personnel action is being processed.
  Configuration Issues: There may be configuration issues in the system where the special employee group codes are not properly set up in the relevant infotypes (e.g., Infotype 0001 for Organizational Assignment).
  Data Entry Errors: Incorrect data entry when assigning the special employee group code to the employee.
  
  Solution:
  
  Check Validity Dates: Review the validity dates of the special employee group code in the employee's record. Ensure that the code is valid for the entire period being processed.
  Update Employee Records: If the special employee group code is not valid for the required period, update the employee's record to reflect a valid code or adjust the dates accordingly.
  Review Configuration: Check the configuration settings in the SAP system for the special employee group codes. Ensure that they are correctly defined in the relevant infotypes and that the validity periods are set up properly.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on how to manage special employee group codes and their validity.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Infotypes: The special employee group code is typically maintained in Infotype 0001 (Organizational Assignment) or other relevant infotypes depending on the specific configuration of your SAP system.
  Transaction Codes: You may use transaction codes like PA30 (Maintain HR Master Data) to check and update employee records.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary corrections to resolve it.