How To Fix 5N857 - Period amount exceeds annual amount

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 857

• Message text: Period amount exceeds annual amount

What causes this issue?

The amount entered for special tax relief for deductible items in field
<LS>Amount per Period</> is higher than the amount entered in field
<LS>Annual Amount.</>

System Response

The infotype record cannot be saved.

How to fix this error?

Check the amounts for special tax relief for deductible items and
change if necessary. Save the infotype record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N857 - Period amount exceeds annual amount ?

  The SAP error message 5N857 ("Period amount exceeds annual amount") typically occurs in the context of financial accounting, particularly when dealing with budget management or cost center accounting. This error indicates that the amount posted for a specific period exceeds the total budget allocated for that fiscal year.
  Cause:
  
  Budget Exceedance: The primary cause of this error is that the amount being posted for a specific period (e.g., a month or a quarter) exceeds the total budget that has been allocated for that fiscal year.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or misallocation of funds.
  Posting Errors: Sometimes, errors in data entry or incorrect postings can lead to this situation.
  Changes in Budget: If the budget was changed after the initial postings were made, it could lead to discrepancies.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center or internal order. Ensure that the budget for the fiscal year is sufficient to cover the period amounts being posted.
  Adjust Budget: If necessary, increase the budget for the relevant period or the entire fiscal year to accommodate the additional expenses.
  Correct Posting: Verify the amounts being posted and ensure they are correct. If there was an error in the amount, correct it before posting.
  Use Budgeting Transactions: Utilize SAP transactions such as FMBB (Budgeting) or KP06 (Cost Center Planning) to adjust or reallocate budgets as needed.
  Consult with Finance Team: If you are unsure about the budget or how to proceed, consult with your finance or accounting team for guidance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Availability
  KP06: Cost Center Planning
  
  
  Budget Control Settings: Review the budget control settings in your SAP system to ensure they are configured correctly.
  Documentation: Refer to SAP documentation or help files for more detailed information on budget management and error handling.
  User Authorization: Ensure that you have the necessary authorizations to make changes to budgets or postings.
  
  By following these steps, you should be able to resolve the error message 5N857 and ensure that your financial postings are compliant with the budgetary constraints set in your SAP system.