How To Fix 5N801 - No valid representing legal person found on date &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 801

• Message text: No valid representing legal person found on date &1

What causes this issue?

No valid REPER found with the given parameters for the selection in
table "Representing Legal Person" (<ZH>T5N9P </>; field REPER) or
"Relationships Between Representing Legal Person and External
Authoritities" (<ZH>T5N9R</>)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether a valid representing legal person and/or relationship has
been defined for the external agency concerned for the given
parameters, e.g. for the selection date, in table <ZH>T5N9P </>and/or
<ZH>T5N9R</>
Change the REPER parameter and/or date if necessary and check the
customizing in tabel <ZH>T5N9P </>and/or <ZH>T5N9R</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N801 - No valid representing legal person found on date &1 ?

  The SAP error message 5N801 ("No valid representing legal person found on date &1") typically occurs in the context of legal entity management or when dealing with business partner data in SAP. This error indicates that the system cannot find a valid legal entity representation for a specific date, which is often required for compliance, reporting, or transaction processing.
  Causes:
  
  Missing or Incomplete Data: The legal entity or business partner data may not be fully maintained in the system. This could include missing addresses, tax information, or other required fields.
  Date Mismatch: The date specified in the error message may not correspond to a valid period for the legal entity. For example, the legal entity may have been created or changed after the specified date.
  Inactive Legal Entity: The legal entity may have been marked as inactive or deleted in the system, making it unavailable for transactions.
  Configuration Issues: There may be configuration issues in the system related to the legal entity management or business partner settings.
  
  Solutions:
  
  Check Business Partner Data: Verify that the business partner or legal entity data is complete and correctly maintained. Ensure that all required fields are filled out and that the entity is active.
  Review Validity Dates: Check the validity dates of the legal entity. Ensure that the date you are trying to use falls within the active period of the legal entity.
  Activate Legal Entity: If the legal entity is inactive, you may need to reactivate it or create a new legal entity if it has been deleted.
  Consult Configuration: Review the configuration settings related to legal entities and business partners in your SAP system. Ensure that everything is set up correctly according to your organization's requirements.
  Transaction Logs: Check transaction logs or change logs to see if there have been any recent changes to the legal entity that might affect its validity.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation regarding business partner and legal entity management for detailed guidelines on maintaining these records.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your specific system configuration and business processes.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.