How To Fix 5M561 - Problematic change to CPR/SE number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 561

• Message text: Problematic change to CPR/SE number

What causes this issue?

You have tried to change the CPR number or SE number. However, when
this field is used in Payroll this change can lead to problems with the
tax authorities at the end of the year, if the taxes paid were paid
under different CPR numbers during payroll in the current year, as the
tax message is not split according to CPR numbers.
For example, if you change the employee from number A to number B in
the middle of the year and taxes of 50,000 DKK were paid for the
employee when he still had the CPR number A and 30,000 DKK of taxes
were later paid under CPR number B, the tax authorities see 80,000 DKK
of taxes under CPR number B at the end of the year, whereas 30,000DKK
were paid in the current year.
At the same time, no year end statement was created for CPR number A
although 50,000 DKK worth of taxes were paid under this CPR number.

System Response

As the problem occurs during payroll via PBS, the message can, under
certain circumstances, be ignored. Feature MCPRC is responsible for the
type of message (none, error, warning, information, cancellation).

How to fix this error?

If you use payroll via PBS, you should assign a new personnel number
instead (if the change occurs in the middle of a payroll year).
To do so, also see feature
<DS:HRDS.DSYSLO_ECI549B_MCPRCAAAAAAAAAAAAAAA___0VVV>MCPRC</>

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M561 - Problematic change to CPR/SE number ?

  The SAP error message 5M561, which states "Problematic change to CPR/SE number," typically occurs in the context of managing changes to the CPR (Customer Product Registration) or SE (Serial Number) numbers in the SAP system. This error can arise due to various reasons, including inconsistencies in the data or violations of business rules related to the handling of these identifiers.
  Causes:
  
  Data Inconsistency: The change being attempted may conflict with existing data in the system, such as trying to assign a CPR/SE number that is already in use or does not meet the required format.
  Business Rules Violation: The change may violate specific business rules or constraints defined in the system, such as restrictions on changing certain fields after a transaction has been completed.
  Authorization Issues: The user may not have the necessary permissions to make changes to the CPR/SE numbers.
  System Configuration: There may be configuration settings in the SAP system that prevent changes to these identifiers under certain conditions.
  
  Solutions:
  
  Check Data Consistency: Verify that the CPR/SE number you are trying to change is valid and not already in use. Ensure that the format and values conform to the expected standards.
  Review Business Rules: Consult the business rules or guidelines related to CPR/SE number changes. Ensure that the change you are attempting is allowed under the current business processes.
  User Authorization: Ensure that the user attempting to make the change has the necessary authorizations. If not, contact your SAP security administrator to obtain the required permissions.
  Consult Documentation: Review SAP documentation or help resources for specific details about the error message and any related notes or updates that may provide further insights.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. Provide them with detailed information about the error, including the steps leading up to it and any relevant data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may be involved in managing CPR/SE numbers, such as IW31 (Create Order), IW32 (Change Order), or others depending on your specific use case.
  SAP Notes: Check for any SAP Notes related to this error message, as they may contain patches or updates that address known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the SAP error message 5M561.