How To Fix 5M540 - No status entry was found for the person in T5M7C

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 540

• Message text: No status entry was found for the person in T5M7C

What causes this issue?

In the payroll period, a person is registered for whom there is no
entry in the status administration for the payroll run. This entry is
normally generated when creating the payroll run and stored in the
table T5M7C. Consequently, no status processing can record this
employee.
This problem can occur, for example, if you create a person who matches
the selection criteria for the payroll run after the payroll run has
been carried out.

System Response

Status display for the employee was not carried out.

How to fix this error?

Create a new payroll run.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M540 - No status entry was found for the person in T5M7C ?

  The SAP error message 5M540, which states "No status entry was found for the person in T5M7C," typically occurs in the context of personnel administration or organizational management within the SAP system. This error indicates that the system is unable to find a relevant status entry for a specific employee in the table T5M7C, which is used to store status information related to personnel.
  Cause:
  
  Missing Data: The most common cause of this error is that there is no entry for the employee in the T5M7C table. This could happen if the employee has not been assigned a status or if the status was not maintained correctly.
  Incorrect Personnel Number: The personnel number being referenced may be incorrect or does not exist in the system.
  Data Consistency Issues: There may be inconsistencies in the data, such as missing infotypes or incorrect configurations that prevent the system from retrieving the necessary status information.
  
  Solution:
  
  Check Personnel Data: Verify that the personnel number in question is correct and exists in the system. You can do this by checking the employee's master data.
  Maintain Status Entry: If the employee does not have a status entry in T5M7C, you will need to create one. This can typically be done through the relevant infotype (e.g., Infotype 0000 - Actions) where you can maintain the employee's status.
  Review Configuration: Ensure that the configuration for status management is set up correctly in the system. This may involve checking the customizing settings in the SAP IMG (Implementation Guide).
  Data Consistency Check: Run a data consistency check to identify any other potential issues with the employee's data that may be causing the error.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on maintaining status entries and troubleshooting related issues.
  
  Related Information:
  
  T5M7C Table: This table is part of the SAP HR module and is used to store status information for employees. Understanding its structure and the data it holds can help in troubleshooting.
  Infotypes: Familiarize yourself with the relevant infotypes that may be involved in maintaining employee status, such as Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address known issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR.