How To Fix 5M114 - The personnel number entered did not exist in the payroll log

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 114

• Message text: The personnel number entered did not exist in the payroll log

What causes this issue?

You have tried to view the detailed log for a person. However, the
personnel number could not be found anywhere in the complete log
created for the step.

System Response

The required data is not available, which means that the system remains
in list display mode for all of the persons rejected or accounted by
the step.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M114 - The personnel number entered did not exist in the payroll log ?

  The SAP error message 5M114 indicates that the personnel number you are trying to access or process does not exist in the payroll log. This can occur in various scenarios, such as when attempting to run payroll, generate reports, or access employee data.
  Causes:
  
  Incorrect Personnel Number: The personnel number entered may be incorrect or mistyped.
  Personnel Number Not Processed: The personnel number may not have been processed in the payroll run, meaning it has not been included in the payroll log.
  Data Deletion: The employee record may have been deleted or archived, leading to the absence of the personnel number in the payroll log.
  Payroll Period Issues: The payroll period for which you are trying to access the log may not include the personnel number.
  Authorization Issues: There may be authorization issues preventing access to the payroll log for that personnel number.
  
  Solutions:
  
  Verify Personnel Number: Double-check the personnel number for accuracy. Ensure that it is entered correctly without any typos.
  Check Payroll Processing: Ensure that the payroll for the employee has been processed for the relevant period. If not, run the payroll for that employee.
  Review Employee Status: Check if the employee is still active in the system. If the employee has been terminated or archived, you may need to retrieve the relevant data from the archive.
  Check Payroll Period: Ensure that you are looking at the correct payroll period. If the personnel number was not included in that period's payroll run, it will not appear in the log.
  Authorization Check: Ensure that you have the necessary authorizations to view the payroll log for that personnel number. Consult with your SAP security administrator if needed.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA03 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Processing) to check the employee's status and payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP Help documentation for detailed information on payroll processing and error handling.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in HR and payroll processes.