How To Fix 5L348 - IC number & is not unique. It is used for employee &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 348

• Message text: IC number & is not unique. It is used for employee &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5L348 - IC number & is not unique. It is used for employee & ?

  The SAP error message "5L348 IC number & is not unique. It is used for employee &" typically indicates that there is a conflict with the IC (Internal Control) number being used in the system. This error arises when the system detects that the specified IC number is associated with more than one employee, which violates the uniqueness constraint required by SAP.
  Cause:
  
  Duplicate IC Numbers: The primary cause of this error is that the IC number you are trying to use is already assigned to another employee in the system.
  Data Entry Errors: There may have been a mistake during data entry, leading to the same IC number being assigned to multiple employees.
  Data Migration Issues: If data was migrated from another system, it’s possible that duplicate IC numbers were imported.
  
  Solution:
  
  
  Check for Duplicates: 
  
  Use transaction codes like SE16 or SE11 to check the relevant database tables (e.g., PA0001 for employee master data) for any duplicate entries of the IC number.
  You can run a query to find all employees associated with the IC number in question.
  
  
  
  Correct the Data:
  
  If duplicates are found, you will need to determine which entry is correct and either delete or modify the other entries to ensure that each IC number is unique to a single employee.
  Update the employee records accordingly to assign a unique IC number.
  
  
  
  Review Configuration:
  
  Ensure that the configuration settings in the system do not allow for duplicate IC numbers. This may involve checking the settings in the relevant infotypes or customizing settings.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific guidelines on handling IC numbers and employee records.
  
  
  
  Testing:
  
  After making changes, test the process again to ensure that the error no longer occurs and that the system behaves as expected.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data) for managing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the appropriate permissions to make changes to employee records, as restrictions may also lead to issues.
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.