How To Fix 5K042 - Provincial data is not applicable

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 042

• Message text: Provincial data is not applicable

What causes this issue?

Not applicable for this province of employment

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You will have a following screen for Provincial Data only for the
province of Quebec.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K042 - Provincial data is not applicable ?

  The SAP error message "5K042 Provincial data is not applicable" typically occurs in the context of payroll processing or tax calculations, particularly in regions where provincial or state-specific data is required for compliance with local laws. This error indicates that the system is unable to process the provincial data for a specific employee or payroll run.
  Cause:
  
  Missing or Incorrect Provincial Data: The employee's master data may not have the required provincial information filled out, or it may be incorrect.
  Configuration Issues: The system may not be properly configured to handle provincial data for the specific region or province.
  Employee Group or Subgroup Settings: The employee may belong to a group or subgroup that does not have the necessary provincial data settings.
  Tax Authority Settings: The tax authority settings may not be correctly defined for the province in question.
  
  Solution:
  
  
  Check Employee Master Data: 
  
  Go to the employee's master data (transaction PA30) and ensure that the provincial information is correctly entered in the relevant infotypes (e.g., Infotype 0001 for Organizational Assignment, Infotype 0002 for Personal Data).
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings in the SAP system for payroll and tax calculations. Ensure that the provincial data is set up correctly in the relevant customizing transactions (e.g., SPRO).
  Verify that the tax types and rates for the province are correctly defined.
  
  
  
  Employee Group/Subgroup Review:
  
  Ensure that the employee belongs to the correct employee group or subgroup that has the necessary provincial data settings.
  
  
  
  Tax Authority Configuration:
  
  Review the tax authority settings to ensure that they are correctly configured for the province in question. This may involve checking the tax codes and their associated settings.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling provincial data and resolving related errors.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test payroll run to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Support: If the issue persists after checking the above areas, consider reaching out to SAP support or your internal SAP support team for further assistance.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.