How To Fix 5G668 - The Process ID will be cleared since the data is being changed manually

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 668

• Message text: The Process ID will be cleared since the data is being changed manually

What causes this issue?

Fields that were populated initialy via electronic XML communication
are now being changed manually.

System Response

The XML Process ID field is cleared since the changed data will no
longer refer to the incoming electronic form

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G668 - The Process ID will be cleared since the data is being changed manually ?

  The SAP error message 5G668 indicates that a process ID (PID) is being cleared because the data associated with it is being changed manually. This typically occurs in scenarios where there is a conflict between automated processes and manual data entry or updates.
  Cause:
  
  Manual Changes: The error is triggered when a user attempts to manually change data that is currently being processed by an automated job or transaction in SAP.
  Data Locking: SAP uses locking mechanisms to prevent data inconsistencies. If a user tries to change data that is locked by a process, the system may clear the PID to avoid conflicts.
  Process Interference: If a background job or another user is processing the same data, manual changes can lead to this error.
  
  Solution:
  
  Avoid Manual Changes: Ensure that you do not manually change data that is currently being processed by a background job or another transaction. Wait for the automated process to complete before making changes.
  Check Background Jobs: Use transaction codes like SM37 to check for any background jobs that might be running and interfering with your manual changes. If necessary, wait for these jobs to finish.
  Data Locking Information: Use transaction SM12 to check for any locks on the data you are trying to change. If you find locks that are no longer needed, you may need to contact your system administrator to release them.
  Review Process Flow: If this error occurs frequently, review the process flow to ensure that manual interventions are minimized during automated processes.
  Consult Documentation: Refer to SAP documentation or support notes related to this error for any specific recommendations or patches that may address the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SM37 (Job Monitoring), SM12 (Lock Entries), and SM21 (System Log) to diagnose and monitor system behavior.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Support may have specific recommendations based on the version of SAP you are using.
  User Training: Ensure that users are trained on the proper procedures for data entry and understand the implications of manual changes during automated processes.
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.