How To Fix 5G504 - No employees to be examined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 504

• Message text: No employees to be examined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G504 - No employees to be examined ?

  The SAP error message 5G504: No employees to be examined typically occurs in the context of HR or payroll processing when a report or transaction is executed that requires employee data, but no employees meet the criteria specified in the selection parameters.
  Causes:
  
  Selection Criteria: The selection criteria set in the report or transaction may be too restrictive, leading to no employees being selected. This could include filters based on organizational units, employee status, or specific date ranges.
  Data Availability: There may be no employees in the system that match the specified criteria. This could happen if the employee records have not been created or if they have been archived or deleted.
  Authorization Issues: The user executing the report may not have the necessary authorizations to view certain employee records, leading to an empty result set.
  Incorrect Configuration: There may be configuration issues in the HR module that prevent the system from retrieving employee data correctly.
  
  Solutions:
  
  Review Selection Criteria: Check the selection parameters you have set for the report or transaction. Ensure that they are broad enough to include employees. For example, if you are filtering by a specific organizational unit, try removing that filter to see if any employees are returned.
  Check Employee Records: Verify that there are employees in the system that should be included in the report. You can do this by running a different report that lists employees without any filters.
  Authorization Check: Ensure that you have the necessary authorizations to view the employee data. You may need to consult with your SAP security team to verify your access rights.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP HR module administrator or technical team to ensure that the system is set up correctly to retrieve employee data.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you might be using transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or specific payroll reports.
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Refer to SAP documentation for the specific module you are working with (e.g., SAP HR, SAP Payroll) for more detailed information on how to configure and run reports.
  
  If the issue persists after checking these areas, it may be beneficial to reach out to your SAP support team for further assistance.