How To Fix 5G271 - Late notification given of intention to start leave; less than &1 days

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 271

• Message text: Late notification given of intention to start leave; less than &1 days

What causes this issue?

An employee must give at least 28 days notice to the employer regarding
the employee's intention to take paid Statutory Maternity Leave (SML),
Statutory Paternity Leave (SPL-birth or adoption) or Statutory Adoption
Leave (SAL).
The date entered in field <ZK>Notfcatn.to employer </>(the date the
employee notified his intention to take leave), is less than 28 days
before the date on which the employee intends to begin their SML, SPL
or SAL.
<ZH>Note:</>
Where the field containing the intended start date for paid SML, SPL or
SAL is not filled, this warning message is also generated when:
the <ZH>expected </>birth date or placement date of the child, is less
than 28 days after the date when intention to take SML, SPL or SAL was
given by the employee.
or the <ZH>actual </>birth date or placement date is less than 28 days
after the date when intention to take SML, SPL or SAL was given by the
employee.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You must decide whether there are good reasons to accept a late
notification from the employee and pay Statutory Maternity Pay,
Statutory Paternity Pay (birth or adoption) or Statutory Adoption Pay
accordingly.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G271 - Late notification given of intention to start leave; less than &1 days ?

  The SAP error message 5G271 indicates that a late notification has been given regarding the intention to start leave, specifically when the notification is made less than a specified number of days (denoted by &1) before the leave is set to begin. This error typically arises in the context of employee leave management within the SAP Human Capital Management (HCM) module.
  Cause:
  The primary cause of this error is that the employee or the manager has attempted to request or notify about a leave of absence (such as vacation, sick leave, etc.) with insufficient notice. The system is configured to require a minimum notice period before the leave can be approved or processed, and if the notification is made within that period, the error is triggered.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Company Policy: Review the company's leave policy to understand the required notice period for different types of leave. This information can usually be found in the employee handbook or HR policies.
  
  
  Adjust Notification Timing: If the leave request is indeed being made late, the employee should either:
  
  Reschedule the leave to a later date that allows for the required notice period.
  If the leave is urgent (e.g., medical leave), communicate with HR or the relevant authority to explain the situation and seek an exception.
  
  
  
  Configuration Settings: If you are an HR administrator or have access to system configuration:
  
  Check the configuration settings in SAP for the leave types to see if the notice period can be adjusted. This is typically found in the customizing settings under the HCM module.
  Ensure that the notice period aligns with the company's leave policy.
  
  
  
  Use of Exception Handling: In some cases, there may be a process for handling exceptions. If the leave is necessary and cannot be postponed, HR may have the authority to override the system's restrictions.
  
  
  Training and Communication: Ensure that employees are aware of the notice requirements for leave requests. Providing training or reminders can help prevent this error in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. Sometimes, there may be specific fixes or enhancements provided by SAP.
  Documentation: Refer to SAP documentation for the HCM module, particularly sections related to leave management and absence types.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the error message 5G271 effectively.