How To Fix 5F461 - The dates of 'Fixed amounts' entries can not overlap

SAP Error Message - Details

• Message type: E = Error

• Message class: 5F - HR F: Error Messages (France)

• Message number: 461

• Message text: The dates of 'Fixed amounts' entries can not overlap

What causes this issue?

In the <ZK>'Fixed amounts'</> check table, the entries have overlapping
validity periods.
The validity period for the fixed claim amount is only effective once
the validity period for another fixed amount has been delimited.

System Response

The system interrupts processing.

How to fix this error?

Check your entries and correct them in such a way that the validity
periods for the fixed amounts do not overlap.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5F461 - The dates of 'Fixed amounts' entries can not overlap ?

  The SAP error message 5F461, which states "The dates of 'Fixed amounts' entries can not overlap," typically occurs in the context of financial transactions or postings where fixed amounts are being defined for a specific period. This error indicates that there are overlapping date ranges for fixed amount entries, which is not allowed in the system.
  Cause:
  
  Overlapping Date Ranges: The primary cause of this error is that there are two or more fixed amount entries that have overlapping date ranges. For example, if one entry is set for January 1 to January 31 and another is set for January 15 to February 15, this will trigger the error.
  Incorrect Data Entry: Users may inadvertently enter incorrect start and end dates for fixed amounts, leading to overlaps.
  System Configuration: In some cases, the configuration settings in the SAP system may not allow for overlapping entries, which is a standard practice in financial management.
  
  Solution:
  
  Review Fixed Amount Entries: Check all fixed amount entries in the relevant module (e.g., Asset Accounting, General Ledger) to identify any overlaps in the date ranges.
  Adjust Dates: Modify the start and end dates of the conflicting entries so that they do not overlap. Ensure that each entry has a unique date range.
  Delete or Archive Old Entries: If certain entries are no longer needed, consider deleting or archiving them to eliminate the overlap.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing fixed amounts and date entries.
  User Training: Ensure that users are trained on how to correctly enter fixed amounts and understand the importance of unique date ranges.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using transaction codes like AS01 (Create Asset), AS02 (Change Asset), or others related to financial postings.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance.
  System Configuration: Review the configuration settings in the Financial Accounting (FI) or Controlling (CO) modules to ensure they align with your organization's policies regarding fixed amounts.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.