How To Fix 5E169 - Overlapping of infotype records 0014, 0015 and 2001 is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 169

• Message text: Overlapping of infotype records 0014, 0015 and 2001 is not allowed

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5E169 - Overlapping of infotype records 0014, 0015 and 2001 is not allowed ?

  The SAP error message 5E169 indicates that there is an issue with overlapping records in infotypes 0014 (Recurring Payments), 0015 (Additional Payments), and 2001 (Absences). This error typically occurs when you try to enter or modify records in these infotypes that have overlapping validity periods.
  Cause:
  The error arises when:
  
  You attempt to create or modify a record in infotypes 0014, 0015, or 2001 that overlaps with existing records in the same infotypes.
  The validity periods of the records conflict, meaning that the start and end dates of the new record fall within the dates of an existing record.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the existing records in infotypes 0014, 0015, and 2001 for the employee in question.
  Look for any overlapping dates in the records.
  
  
  
  Adjust Validity Periods:
  
  If you find overlapping records, you will need to either:
  
  Change the validity period of the new record you are trying to create or modify so that it does not overlap with existing records.
  Adjust the existing records to remove the overlap, if appropriate.
  
  
  
  
  
  Delete or Archive Records:
  
  If the existing records are no longer needed, consider deleting or archiving them to resolve the overlap.
  
  
  
  Consult with HR or Payroll Team:
  
  If you are unsure about which records to modify or delete, consult with your HR or payroll team to ensure that changes do not affect payroll processing or employee records negatively.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PA30 to maintain the infotype records and make necessary adjustments.
  
  
  
  Related Information:
  
  Infotype 0014: Used for recurring payments that are made to employees on a regular basis.
  Infotype 0015: Used for additional payments that are not regular but may occur occasionally.
  Infotype 2001: Used for recording absences of employees, such as sick leave or vacation.
  
  Best Practices:
  
  Always ensure that the validity periods of new records do not conflict with existing records.
  Regularly review employee records to maintain data integrity and avoid such errors.
  Document any changes made to employee records for future reference and compliance.
  
  By following these steps, you should be able to resolve the error message 5E169 and maintain accurate HR data in SAP.