How To Fix 5D580 - Fund & is not an employee fund, entry is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 580

• Message text: Fund & is not an employee fund, entry is not allowed

What causes this issue?

The health insurance fund category is not an employee fund. You cannot
enter this in master data.

How to fix this error?

Display the valid HI funds using the entry possibilities field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D580 - Fund & is not an employee fund, entry is not allowed ?

  The SAP error message "5D580 Fund & is not an employee fund, entry is not allowed" typically occurs in the context of SAP's Funds Management (FM) module. This error indicates that the fund you are trying to use is not classified as an employee fund, which means that the system does not allow entries against it for employee-related transactions.
  Cause:
  
  Incorrect Fund Configuration: The fund you are trying to use may not be set up as an employee fund in the system. This could be due to incorrect configuration in the Funds Management settings.
  Fund Type Mismatch: The fund type you are using may not be appropriate for the transaction you are attempting to perform. For example, if you are trying to post a transaction related to employee expenses, the fund must be designated for that purpose.
  Authorization Issues: There may be restrictions on the user’s authorization to use certain funds, leading to this error.
  
  Solution:
  
  
  Check Fund Configuration:
  
  Go to the Funds Management configuration settings in SAP.
  Verify that the fund in question is correctly configured as an employee fund. This may involve checking the fund type and its attributes.
  If necessary, update the fund configuration to ensure it is classified correctly.
  
  
  
  Use the Correct Fund:
  
  If the fund you are trying to use is not meant for employee-related transactions, identify the correct fund that should be used for the specific transaction.
  Consult with your finance or accounting team to ensure you are using the appropriate fund.
  
  
  
  Review User Authorizations:
  
  Check if the user has the necessary authorizations to use the fund in question. If not, work with your SAP security team to adjust the user’s roles and permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization’s internal guidelines for managing funds and employee-related transactions to ensure compliance with established procedures.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and authorizations, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FMX1 (Create Fund) or FMX2 (Change Fund) to manage fund configurations.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Training: Ensure that users involved in financial transactions are adequately trained on the use of funds in SAP to prevent similar errors in the future.
  
  By following these steps, you should be able to resolve the error and ensure that the correct funds are being used for employee-related transactions in SAP.