How To Fix 5C440 - First name of child in file and system do not match for child number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 440

• Message text: First name of child in file and system do not match for child number &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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• What is the cause and solution for SAP error message 5C440 - First name of child in file and system do not match for child number &1 ?

  The SAP error message 5C440 indicates a mismatch between the first name of a child in a file and the first name of the child in the SAP system for a specific child number. This error typically occurs in the context of personnel administration or payroll processing, particularly when dealing with family-related data.
  Cause:
  The error is caused by discrepancies between the data being uploaded or processed (e.g., from an external file) and the existing data in the SAP system. Specifically, it means that the first name of the child in the external file does not match the first name recorded in the SAP system for the specified child number.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Verify Data: Check the external file that is being processed to ensure that the first name of the child matches exactly with the first name recorded in the SAP system. Pay attention to spelling, spaces, and any special characters.
  
  
  Update Data: If the first name in the external file is correct, you may need to update the child's record in the SAP system to reflect the correct name. This can be done through the relevant transaction codes (e.g., PA30 for maintaining HR master data).
  
  
  Reprocess the File: After making the necessary corrections, reprocess the file to see if the error persists.
  
  
  Consult Documentation: If you are unsure about the correct names or how to update them, consult your organization's HR documentation or reach out to your HR department for assistance.
  
  
  Check for Duplicates: Ensure that there are no duplicate records for the child in the SAP system, as this could also lead to confusion and mismatches.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) for managing employee and dependent data.
  Data Formats: Ensure that the data formats in the external file are compatible with the SAP system requirements.
  User Roles: Make sure that you have the necessary permissions to view and edit the child records in the SAP system.
  Error Logs: Check SAP error logs for additional context or related errors that may provide further insight into the issue.
  
  By following these steps, you should be able to resolve the error message 5C440 and ensure that the child data is consistent between the external file and the SAP system.