How To Fix 5C204 - No employee date entries found

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 204

• Message text: No employee date entries found

What causes this issue?

No record for <zh>Date Specifications</> infotype 0041 was found.

System Response

The dates for this infotype, for example the technical entry date,
cannot be displayed.

How to fix this error?

Check the employee's master data. If you do not use Date
Specifications, adjust the Customizing, so that the
<DS:DE.P02_DATOR>data origin</> <zh>Date Specifications</> is not
active.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C204 - No employee date entries found ?

  The SAP error message 5C204: No employee date entries found typically occurs in the context of HR or payroll processing when the system is unable to find any relevant employee data entries for the specified criteria. This can happen in various scenarios, such as when trying to run a report, process payroll, or access employee records.
  Causes:
  
  Missing Employee Data: The employee may not have any date entries in the relevant infotypes (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment).
  Incorrect Selection Criteria: The selection criteria used in the report or transaction may not match any existing employee records.
  Data Not Maintained: The employee data may not have been maintained correctly or completely in the system.
  Authorization Issues: The user may not have the necessary authorizations to view the employee data.
  Time Period Issues: The date range specified may not include any active records for the employee.
  
  Solutions:
  
  Check Employee Data: Verify that the employee has the necessary infotype records maintained. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Review Selection Criteria: Ensure that the selection criteria you are using in the report or transaction are correct and relevant to the employee you are trying to access.
  Maintain Missing Data: If the employee data is missing, you may need to enter the required information in the relevant infotypes.
  Check Authorizations: Ensure that you have the necessary authorizations to access the employee data. Consult with your SAP security team if needed.
  Adjust Date Range: If you are specifying a date range, make sure it includes the period during which the employee was active or had relevant entries.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes for employee data, such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  
  
  Transaction Codes: Common transaction codes for HR data management include:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP Help documentation for more details on employee data management and troubleshooting.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant specializing in HR modules.