How To Fix 5A320 - Total employment % exceeds approved % by & %

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 320

• Message text: Total employment % exceeds approved % by & %

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5A320 - Total employment % exceeds approved % by & % ?

  The SAP error message 5A320, which states "Total employment % exceeds approved % by & %," typically occurs in the context of personnel administration or organizational management within SAP. This error indicates that the total employment percentage assigned to an employee or a group of employees exceeds the percentage that has been approved for their position or organizational unit.
  Cause:
  
  Exceeding Approved Employment Percentage: The primary cause of this error is that the total employment percentage (e.g., full-time equivalent) for an employee or a group of employees has been set higher than what is allowed or approved in the system.
  Configuration Issues: There may be configuration settings in the SAP system that define the maximum allowable employment percentage for certain positions or organizational units.
  Data Entry Errors: Incorrect data entry during the creation or modification of employee records can lead to this error. For example, if an employee is mistakenly assigned a higher percentage than what is approved.
  
  Solution:
  
  Review Employment Percentage: Check the employment percentage assigned to the employee or employees in question. Ensure that it does not exceed the approved percentage.
  Adjust Approved Percentage: If the employment percentage needs to be increased, you may need to adjust the approved percentage in the configuration settings. This typically requires authorization and should be done in accordance with organizational policies.
  Correct Data Entry: If the error is due to incorrect data entry, correct the employment percentage in the employee's record to align with the approved percentage.
  Consult with HR or Payroll: If you are unsure about the approved percentages or how to make changes, consult with your HR or payroll department for guidance.
  
  Related Information:
  
  SAP Configuration: The approved employment percentages are often configured in the SAP system under the organizational management or personnel administration modules. This may involve settings related to positions, job roles, or organizational units.
  Authorization: Changes to approved percentages may require specific authorizations, so ensure that you have the necessary permissions or consult with someone who does.
  Documentation: Refer to SAP documentation or user manuals for detailed steps on how to navigate the system and make the necessary adjustments.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide further assistance.