How To Fix 5A039 - Validity period of record not within validity period of & &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 039

• Message text: Validity period of record not within validity period of & &

What causes this issue?

The validity of the relationship may not exceed the object validity.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A039 - Validity period of record not within validity period of & & ?

  The SAP error message 5A039 indicates that there is a validity period issue with a record in the system. Specifically, it means that the validity period of a certain record does not fall within the validity period of another related record. This can occur in various contexts, such as master data records (like material master, vendor master, etc.) or configuration settings.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Overlapping Validity Periods: The validity period of the record you are trying to create or modify overlaps with another record's validity period, which is not allowed.
  Incorrect Dates: The start and end dates of the record being processed are incorrectly set, leading to a mismatch with the expected validity period.
  Missing Records: The related record that defines the validity period may not exist or may have been deleted or archived.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Validity Periods:
  
  Review the validity periods of the records involved. Ensure that the start and end dates are correctly set and do not overlap with other records.
  Use transaction codes like MM03 (for material master) or BP (for business partner) to check the validity periods of the relevant records.
  
  
  
  Adjust Dates:
  
  If you find that the dates are incorrect, adjust them to ensure they fall within the expected range. Make sure that the new dates do not conflict with existing records.
  
  
  
  Create Missing Records:
  
  If a related record is missing, create it with the appropriate validity period to ensure that the record you are trying to process can be validated correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details on the records you are working with, as the context of the error can vary based on the module (e.g., MM, SD, HR).
  
  
  
  Check Customizations:
  
  If your SAP system has custom developments or enhancements, check if any custom logic is affecting the validity checks.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing master data, such as MM01, MM02, BP, etc.
  SAP Notes: Search for SAP Notes related to error message 5A039 in the SAP Support Portal for any known issues or patches.
  User Roles: Ensure that you have the necessary authorizations to view and modify the records in question.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5A039 in your SAP system.