How To Fix 56_CORE040 - Reference vendor &1, company code &2 do not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: 56_CORE - Class for Core Parts of Travel Management

• Message number: 040

• Message text: Reference vendor &1, company code &2 do not exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56_CORE040 - Reference vendor &1, company code &2 do not exist ?

  The SAP error message 56_CORE040 indicates that the reference vendor specified in the transaction does not exist in the system for the given company code. This error typically arises in scenarios involving vendor master data, such as when trying to create or modify a purchase order, invoice, or other transactions that reference a vendor.
  Cause:
  
  Vendor Not Created: The vendor you are trying to reference has not been created in the system for the specified company code.
  Incorrect Company Code: The vendor exists, but it is not assigned to the company code you are using in your transaction.
  Data Entry Error: There may be a typographical error in the vendor number or company code entered in the transaction.
  Vendor Deactivation: The vendor may have been deactivated or marked for deletion in the vendor master data.
  
  Solution:
  
  
  Check Vendor Existence:
  
  Use transaction code XK03 (Display Vendor) or MK03 (Display Vendor - Purchasing) to check if the vendor exists for the specified company code.
  Enter the vendor number and company code to verify.
  
  
  
  Create Vendor:
  
  If the vendor does not exist, you can create it using transaction code XK01 (Create Vendor) or MK01 (Create Vendor - Purchasing).
  Ensure that you enter the correct company code during the creation process.
  
  
  
  Verify Company Code Assignment:
  
  If the vendor exists but is not assigned to the correct company code, you may need to update the vendor master data using transaction code XK02 (Change Vendor) or MK02 (Change Vendor - Purchasing).
  Make sure to add the necessary company code data.
  
  
  
  Check for Deactivation:
  
  If the vendor has been deactivated, you may need to reactivate it or create a new vendor if reactivation is not possible.
  
  
  
  Data Entry Review:
  
  Double-check the vendor number and company code entered in the transaction for any typographical errors.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK01: Create Vendor
  XK02: Change Vendor
  XK03: Display Vendor
  MK01: Create Vendor - Purchasing
  MK02: Change Vendor - Purchasing
  MK03: Display Vendor - Purchasing
  
  
  
  Vendor Master Data: Understanding how vendor master data is structured in SAP is crucial. Vendors can be created at different levels (general data, company code data, purchasing data), and each level has specific information that needs to be maintained.
  
  
  Authorization: Ensure that you have the necessary authorizations to create or modify vendor data in the system.
  
  
  By following these steps, you should be able to resolve the error message 56_CORE040 and successfully reference the vendor in your transactions.