How To Fix 56866 - Personnel number &1 is blocked by user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 866

• Message text: Personnel number &1 is blocked by user &2

Self-Explanatory Message

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• What is the cause and solution for SAP error message 56866 - Personnel number &1 is blocked by user &2 ?

  The SAP error message "56866 Personnel number &1 is blocked by user &2" indicates that a specific personnel number (employee record) is currently locked or blocked by another user in the system. This typically occurs when one user is editing or processing data related to that personnel number, preventing other users from making changes until the lock is released.
  Cause:
  
  User Lock: Another user is currently accessing or editing the personnel record, which causes a lock on that record.
  Transaction in Progress: A transaction that involves the personnel number is still in progress, and the system prevents other users from making changes to avoid data inconsistency.
  System Configuration: Certain configurations in the SAP system may enforce locks on personnel records during specific operations.
  
  Solution:
  
  Wait and Retry: If the lock is temporary, you can wait for the other user to finish their transaction and then try again.
  Identify the Locking User: You can use transaction code SM12 to check for locked entries. This transaction allows you to see which user has locked the personnel number and the reason for the lock.
  Contact the Locking User: If you identify the user who has locked the record, you can reach out to them to see if they can release the lock or if they are still working on the record.
  Release the Lock (if necessary): If the locking user is unavailable and you have the necessary authorizations, you can manually release the lock using transaction code SM12. However, this should be done with caution to avoid data inconsistencies.
  Check for Background Jobs: Sometimes, background jobs may also lock records. You can check transaction SM37 to see if any background jobs are running that might be causing the lock.
  
  Related Information:
  
  Transaction Codes:
  
  SM12: To view and manage locked entries.
  SM37: To check background jobs.
  
  
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to access and modify personnel records.
  System Configuration: Review the configuration settings related to locking mechanisms in the SAP system, especially if this issue occurs frequently.
  
  If the problem persists or if you encounter additional issues, it may be beneficial to consult with your SAP Basis or HR module support team for further assistance.