How To Fix 56686 - In client &, the trip provision variant & exists twice

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 686

• Message text: In client &, the trip provision variant & exists twice

What causes this issue?

In client &V1&, the trip provision variant &V2& exists twice.

How to fix this error?

In your old release you defined <ZH>double trip provision variants</>
with different accounting controls (in other words, you assigned the
same trip provision variant to more than one organizational area) and
feature TRVCT is <ZH>not</> converted.
Proceed as follows:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Rename the double trip provision variant using the feature editor
(transaction PE03).
Then use program <DS:SIMG.SIMG_OHR0021> RPRMORDE </> to copy the double
trip provision variant to this new value in all Travel Accounting
views.
Start the conversion program <ZH>RPRTRV_TRVCT</> again.
<ZH>After conversion, feature TRVCT must be regenerated in each
client.</>
&EXAMPLE& 1
Feature TRVCT with <ZH>double trip provision variant</>
This feature is <ZH>not</> converted.
,, ,, ,,D,,MOLGA
01,, ,, ,, ,,<ZH>&TRVCT=M01</> , ,,NEXTR "GERMANY
01,, ,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
01,, ,,2,, ,,&TRVCT=V02000001011000001212, ,,NEXTR
01,, ,,3,, ,,&TRVCT=U02000001011000100000, ,,NEXTR
01,, ,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
01,, ,,5,, ,,&TRVCT=R31001030001000000000, ,,
...
...
**,, ,, ,, ,,<ZH>&TRVCT=M01</> , ,,NEXTR "OTHER
**,, ,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
**,, ,,2,, ,,&TRVCT=V02000001011000001414, ,,NEXTR
**,, ,,3,, ,,&TRVCT=U02000001011000000000, ,,NEXTR
**,, ,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
**,, ,,5,, ,,&TRVCT=R31001030000000000000, ,, ...
&EXAMPLE& 2
Feature TRVCT <ZH>before</> conversion
This feature would be correctly converted.
,, ,, ,,D,,MOLGA
01,, ,, ,,D,,WERKS
01,, ****,, ,, ,,&TRVCT=M01 , ,,NEXTR "GERMANY
01,, ****,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
01,, ****,,2,, ,,&TRVCT=V02000001011000001212, ,,NEXTR
01,, ****,,3,, ,,&TRVCT=U02000001011000100000, ,,NEXTR
01,, ****,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
01,, ****,,5,, ,,&TRVCT=R31001030001000000000, ,,
02,, ,, ,, ,,&TRVCT=M02 , ,,NEXTR "SWITZERLAND
02,, ,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
02,, ,,2,, ,,&TRVCT=V02000001011000001414, ,,NEXTR
02,, ,,3,, ,,&TRVCT=U02000001011000000000, ,,NEXTR
02,, ,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
02,, ,,5,, ,,&TRVCT=R31001030000000000000, ,,
...
Feature TRVCT <ZH>after</> conversion
,, ,, ,,D,,MOLGA
01,, ,, ,,D,,WERKS
01,, ****,, ,, ,,&TRVCT=01, ,, ,, ,,"GERMANY
02,, ,, ,, ,,&TRVCT=02, ,, ,, ,,"SWITZERLAND
...

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56686 - In client &, the trip provision variant & exists twice ?

  The SAP error message 56686 indicates that there is a duplicate entry for a trip provision variant in the specified client. This typically occurs in the context of travel management within SAP, where trip provision variants are used to define how travel expenses are processed and reimbursed.
  
  Cause:
  The error arises when the system detects that the same trip provision variant has been defined more than once in the same client. This can happen due to:
  
  Manual entry errors where the same variant is created multiple times.
  Data migration issues where duplicate records are imported into the system.
  Configuration errors in the system setup.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Entries:
  
  Use transaction codes like SE16 or SE11 to access the relevant database table (e.g., T706A for trip provision variants) and check for duplicate entries.
  You can run a query to find all entries for the specific trip provision variant in question.
  
  
  
  Delete or