How To Fix 56686 - In client &, the trip provision variant & exists twice

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 686

• Message text: In client &, the trip provision variant & exists twice

What causes this issue?

In client &V1&, the trip provision variant &V2& exists twice.

How to fix this error?

In your old release you defined <ZH>double trip provision variants</>
with different accounting controls (in other words, you assigned the
same trip provision variant to more than one organizational area) and
feature TRVCT is <ZH>not</> converted.
Proceed as follows:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Rename the double trip provision variant using the feature editor
(transaction PE03).
Then use program <DS:SIMG.SIMG_OHR0021> RPRMORDE </> to copy the double
trip provision variant to this new value in all Travel Accounting
views.
Start the conversion program <ZH>RPRTRV_TRVCT</> again.
<ZH>After conversion, feature TRVCT must be regenerated in each
client.</>
&EXAMPLE& 1
Feature TRVCT with <ZH>double trip provision variant</>
This feature is <ZH>not</> converted.
,, ,, ,,D,,MOLGA
01,, ,, ,, ,,<ZH>&TRVCT=M01</> , ,,NEXTR "GERMANY
01,, ,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
01,, ,,2,, ,,&TRVCT=V02000001011000001212, ,,NEXTR
01,, ,,3,, ,,&TRVCT=U02000001011000100000, ,,NEXTR
01,, ,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
01,, ,,5,, ,,&TRVCT=R31001030001000000000, ,,
...
...
**,, ,, ,, ,,<ZH>&TRVCT=M01</> , ,,NEXTR "OTHER
**,, ,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
**,, ,,2,, ,,&TRVCT=V02000001011000001414, ,,NEXTR
**,, ,,3,, ,,&TRVCT=U02000001011000000000, ,,NEXTR
**,, ,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
**,, ,,5,, ,,&TRVCT=R31001030000000000000, ,, ...
&EXAMPLE& 2
Feature TRVCT <ZH>before</> conversion
This feature would be correctly converted.
,, ,, ,,D,,MOLGA
01,, ,, ,,D,,WERKS
01,, ****,, ,, ,,&TRVCT=M01 , ,,NEXTR "GERMANY
01,, ****,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
01,, ****,,2,, ,,&TRVCT=V02000001011000001212, ,,NEXTR
01,, ****,,3,, ,,&TRVCT=U02000001011000100000, ,,NEXTR
01,, ****,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
01,, ****,,5,, ,,&TRVCT=R31001030001000000000, ,,
02,, ,, ,, ,,&TRVCT=M02 , ,,NEXTR "SWITZERLAND
02,, ,,1,, ,,&TRVCT=B00100001000000000000, ,,NEXTR
02,, ,,2,, ,,&TRVCT=V02000001011000001414, ,,NEXTR
02,, ,,3,, ,,&TRVCT=U02000001011000000000, ,,NEXTR
02,, ,,4,, ,,&TRVCT=F00000000000000000000, ,,NEXTR
02,, ,,5,, ,,&TRVCT=R31001030000000000000, ,,
...
Feature TRVCT <ZH>after</> conversion
,, ,, ,,D,,MOLGA
01,, ,, ,,D,,WERKS
01,, ****,, ,, ,,&TRVCT=01, ,, ,, ,,"GERMANY
02,, ,, ,, ,,&TRVCT=02, ,, ,, ,,"SWITZERLAND
...

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56686 - In client &, the trip provision variant & exists twice ?

  The SAP error message 56686 indicates that there is a duplicate entry for a trip provision variant in the specified client. This typically occurs in the context of travel management within SAP, where trip provision variants are used to define how travel expenses are processed and reimbursed.
  Cause:
  The error arises when the system detects that the same trip provision variant has been defined more than once in the same client. This can happen due to:
  
  Manual entry errors where the same variant is created multiple times.
  Data migration issues where duplicate records are imported into the system.
  Configuration errors in the system setup.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicate Entries:
  
  Use transaction codes like SE16 or SE11 to access the relevant database table (e.g., T706A for trip provision variants) and check for duplicate entries.
  You can run a query to find all entries for the specific trip provision variant in question.
  
  
  
  Delete or Modify Duplicates:
  
  Once you identify the duplicates, you can either delete the unnecessary entries or modify them to ensure that each trip provision variant is unique.
  Ensure that you have the necessary authorizations to make changes to the configuration.
  
  
  
  Check Configuration:
  
  Review the configuration settings in the Travel Management module to ensure that there are no issues that could lead to duplicate entries being created in the future.
  
  
  
  Testing:
  
  After making changes, test the system to ensure that the error no longer occurs and that the trip provision variants function as expected.
  
  
  
  Documentation:
  
  Document the changes made and inform relevant stakeholders to prevent similar issues in the future.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SM30: For maintaining table entries.
  SE16N: For data browsing.
  SPRO: For configuration settings in the SAP system.
  
  
  
  SAP Notes: Check the SAP Support Portal for any notes related to this error message, as there may be specific patches or updates that address known issues.
  
  
  User Roles: Ensure that users who are responsible for maintaining trip provision variants have the appropriate roles and permissions to avoid unauthorized changes.
  
  
  By following these steps, you should be able to resolve the error message 56686 and ensure that your SAP Travel Management system operates smoothly.